Payroll Admin

Client : Established community-focused nonprofit organization

Title : Payroll Administrator / HR Clerk

Pay : $27-$29/hr

Location : Newark, NJ

Duration : Long term contract to perm

Schedule : Monday-Friday, 9:00 AM-5:00 PM, fully onsite

Description:
An established community-focused nonprofit organization in Newark, NJ is seeking a Payroll Administrator / HR Clerk to join their team. This role will support a lean HR department and will be responsible for processing bi-weekly payroll, maintaining accurate payroll/HR records, and assisting with a variety of HR administrative tasks.
This is a great opportunity for someone with strong payroll experience who is detail-oriented, organized, deadline-driven, and comfortable handling confidential employee information.

Responsibilities:

• Process bi-weekly payroll accurately and on time for approximately 120-150 employees, including hourly and salaried staff
• Audit timekeeping records and payroll data for accuracy and compliance
• Process new hires, rehires, employee changes, deductions, time-off, terminations, and other updates in the payroll/HRIS system
• Resolve payroll discrepancies by collecting and analyzing information
• Assist employees with payroll/HRIS questions and self-service portal support
• Prepare and run payroll/HRIS reports related to earnings, taxes, deductions, benefits, and other employee data
• Maintain payroll compliance by following internal policies, procedures, and applicable laws
• Support HR administrative functions including filing, recordkeeping, background checks, references, and employee training setup
• Process unemployment claims, employment verifications, garnishments, audit requests, workers' compensation inquiries, and other related requests
• Assist with HR projects and general administrative support as needed
• Maintain a high level of confidentiality with all payroll and HR information

Qualifications:

• 3 years of payroll experience required
• Experience using payroll software required; ADP Workforce Now strongly preferred, but similar systems such as Paychex or Paylocity are also relevant
• Experience in a multi-department environment with hourly employees and variable rates preferred
• Some HR compliance or HR administrative experience preferred
• Strong Microsoft Office skills, especially Excel and Word
• Excellent attention to detail, organization, and follow-through
• Ability to meet deadlines and handle confidential information appropriately
• Strong communication and customer service skills
• High school diploma required; college degree or payroll certification preferred

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.