Sr. Executive Assistant

Job Description

Job Description

Executive Assistant – IT Leadership Team

Position: Executive Assistant – IT Leadership Team
Work Arrangement: Hybrid – Onsite 3–4 days per week

Position Overview

We are seeking an experienced and highly organized Executive Assistant to provide administrative and operational support to senior IT leadership, including Vice Presidents, Senior Vice Presidents, CIOs, and other technology executives.

This role is responsible for managing complex executive calendars, coordinating meetings and leadership events, supporting executive communications, and ensuring daily operations run smoothly.

The ideal candidate is proactive, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced corporate environment.

Key Responsibilities

Executive & Administrative Support

• Manage complex calendars, meetings, and schedules for senior IT executives.
• Coordinate appointments, leadership meetings, and executive events.
• Resolve scheduling conflicts and accommodate last-minute changes.
• Provide administrative support to the CIO's office, Chiefs of Staff, and IT Leadership Team.
• Anticipate executive needs and proactively manage daily priorities.
• Handle confidential and sensitive information with professionalism and discretion.

Meeting & Event Coordination

• Schedule and organize in-person and virtual executive meetings.
• Coordinate meeting logistics, agendas, presentations, and supporting materials.
• Assist with leadership events, executive gatherings, and planning sessions.
• Ensure executives have the necessary information and materials ahead of meetings.
• Track meeting follow-ups and action items as needed.

Communication & Team Coordination

• Maintain executive contact lists, distribution lists, and organizational charts.
• Coordinate communications across the IT leadership organization.
• Work closely with other Executive Assistants, Chiefs of Staff, and department leaders.
• Serve as a professional point of contact for internal stakeholders and executive leadership.

Operational & Administrative Support

• Assist with recurring leadership meetings, administrative reporting, and scheduling.
• Maintain accurate records, documentation, and organizational information.
• Support executive presentations, leadership planning, and operational initiatives.
• Identify administrative challenges and proactively develop solutions.
• Help streamline processes to improve efficiency across the leadership team.

Required Qualifications

• Previous experience providing administrative support to senior executives.
• Strong experience managing complex calendars and coordinating executive schedules.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and anticipate executive needs.
• Experience handling confidential information with discretion.
• Strong attention to detail and problem-solving abilities.
• Comfortable working in a fast-paced corporate environment with changing priorities.
• Ability to work onsite 3–4 days per week.

Preferred Qualifications

• Experience supporting VPs, SVPs, CIOs, or other C-suite executives.
• Previous experience supporting IT, technology, or corporate leadership teams.
• Experience coordinating executive leadership meetings, governance forums, and corporate events.
• Familiarity with managing multiple executive calendars and complex scheduling requests.
• Experience maintaining organizational charts, distribution lists, and executive communications.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Ideal Candidate

The ideal candidate has a strong background supporting senior-level executives within a large corporate organization. They are comfortable managing multiple executive calendars, coordinating high-level meetings, communicating with leadership teams, and handling shifting priorities.

Success in this role requires someone who is dependable, resourceful, proactive, and capable of keeping a busy IT leadership team organized and running efficiently.