Executive Assistant

Executive AssistantVeterinary Practice Partners (VPP) is an industry-leading service company that partners with Veterinarians to co-own and manage their veterinary practices. VPP provides support and leadership for marketing, financial, operations, IT and human resources functions while the veterinarian leads the clinical and client services functions. VPP currently has 170+ partner hospitals with 3,000+ employees and continues to experience tremendous growth. VPP is a dynamic, profitable growth company with strong financial backing from a private equity firm.The Executive Assistant is responsible for the day-to-day administrative support of the senior leadership team, onsite management of the new Waltham MA office, and other projects, as assigned.VPP is looking for someone with the skills and ambition to grow with the company and the new Waltham office as they experience continued growth.The role requires excellent communication and organizational skills and the ability to thrive in a fast-paced environment. The ideal candidate will be a trusted partner to the senior leadership team, including the Chief Financial Officer, Chief Operating Officer, Chief Administrative Officer, and several other Vice Presidents, helping to optimize their efficiency by managing administrative tasks, coordinating key projects, and maintaining confidentiality in all matters. The Executive Assistant must be proactive, detail-oriented and collaborative with a positive, can-do approach to challenges.Administrative Support for VPP Senior Leadership Team Managing calendars, scheduling meetings, and coordinating travel arrangementsTaking notes, handling email, phone calls, acting as a point of contact for the executives, and other communicationPreparing reports, presentations, and other documents as neededSupporting logistics for VPP strategic events and board meetingsPreparing and processing travel expense reportsOnsite Management of the Waltham MA Office Managing the front desk and greeting visitorsCoordinating facility maintenance and enhancement projectsEnsuring a smoothly operating office environment, including supplies, printers, kitchen, conference rooms, and security access cardsReceiving, scanning, and routing mail and other important office documentsQualifications:Bachelor's degree.3+ years minimum relevant experience.Strong organization skillsStrong verbal and written communication skills, with a high sense of urgency and ability to effectively communicate sensitive and confidential information.Detail-oriented with a high level of accuracy and thoroughness.Able to work independently as well as within a team.Proficiency in data entry and Microsoft computer applications and ability to be trained in other computer applicationsAnnual salary range: $70,000–$80,000, based on experience and qualifications.