Office Administrator
ML Optic
We are seeking a highly organized and customer-focused Office Administrator to serve as the face of our Sunnyvale office. This individual will be responsible for creating a welcoming experience for visitors, maintaining day-to-day office operations, and providing administrative support to ensure a productive and efficient workplace.
The ideal candidate is a proactive problem solver with strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Front Office & Visitor Management- Serve as the primary point of contact for visitors, guests, vendors, and employees.
- Greet and direct visitors in a professional and courteous manner.
- Manage visitor registration, security procedures, building access, and badge issuance.
- Answer and route incoming phone calls and inquiries appropriately.
- Receive, sort, and distribute incoming mail and packages.
- Coordinate with operations incoming and outgoing shipments using Amazon, FedEx, UPS, USPS, and other carriers.
- Assist management with travel arrangements, itineraries, and expense reporting.
- Support scheduling, meetings, company events, and workplace activities.
- Prepare documents, reports, and presentations as needed.
- Maintain organized files, records, and documentation while ensuring confidentiality.
- Partner with cross-functional teams to support operational priorities and workplace initiatives.
- Perform additional duties and projects as assigned to meet business needs.
- Maintaining a professional, organized, and welcoming office environment.
- Delivering outstanding customer service to employees, visitors, and vendors.
- Managing multiple priorities efficiently and accurately.
- Maintaining confidential information with discretion and professionalism.
- Monitoring office expenses and contributing to cost-conscious workplace operations.
- 2+ years of experience in an office administration, office coordinator, receptionist, workplace coordinator, or similar role.
- Strong organizational, problem-solving, and multitasking abilities.
- Excellent verbal and written communication skills.
- Demonstrated customer service and interpersonal skills.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to work independently and manage competing priorities
- High level of professionalism, reliability, and attention to detail.
Vacancy posted 1 day ago
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