Accounting Clerk AP/AR

Job Title

Perform review functions for monthly Financial Statements for assigned portfolios within the guidelines of statutory requirements and the frameworks of the established policies and procedures of the department, while ensuring all contractual due dates are met.

Duties & Responsibilities

Responsible for the daily oversight and review of payments for homeowners within 150+ associations.

Reviewing all homeowner payment activity for assigned associations is reviewed and addressed each business day, with unresolved items clearly logged and carried forward.

Responsible for daily cross-functional communication of billing related matters.

Serves as internal liaison for Homeowner & Vendor Payments

Monitor and review financial statements and related work product to ensure departmental standards of quality are maintained Ensure timely processing of vendor payments, owner billing, collections, deposits, credits, and adjustments.

Ensure monthly financial reporting deadlines for all assigned associations are consistently met. Maintain a high level of attention to detail when reviewing transactions, account balances, and supporting documentation.

Conduct business at all times with the highest standards of personal, professional, and ethical conduct.

Communicate issues, obtain approvals, resolve problems, and maintain current knowledge of new developments, requirements, policies, and regulatory guidelines.

Ensures all billing-related inquiries from Accounting, Operations, Management, and Client Services are acknowledged and resolved or routed with clear ownership within one business day.

Follow all company policies and Standard Operating Procedures as instructed by Management.

Participate in special projects, system implementations, audits, and other related duties as assigned.

Education & Experience

Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Minimum 5 years of Accounts Payable, Accounts Receivable, or general accounting experience.

Minimum two years of supervisory or team lead experience preferred.

Experience in property management, real estate, HOA/COA management, or residential management preferred.

Skills

Strong leadership, coaching, and employee development skills.

Critical thinking, problem solving, sound judgment, and decision-making abilities.

Strong organizational and time management skills with the ability to manage multiple priorities.

Excellent verbal and written communication skills.

Strong attention to detail and commitment to accuracy.

Strong customer service and conflict resolution skills.

Advanced Excel skills and proficiency in Microsoft Office, including Word, Outlook, and PowerPoint.

Ability to handle sensitive and confidential information.

Ability to meet deadlines and perform well under pressure.

Ability to work independently and collaboratively in a team environment.

Tools & Equipment

Computer and peripherals, standard and customized software applications, accounting systems, and usual office equipment.

Physical Requirements / Working Environment

This position works under usual office conditions. The employee is required to work at a personal computer and may be on the phone for extended periods of time. Must be able to stand, sit, walk, and occasionally lift up to 30 lbs. The staff may be required to work extended or flexible hours based on business needs.

Travel

Minimal to no travel required.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.