Accounts Payable Clerk - Credit Card Receipts

Position Description

Position Summary

We are seeking a detail-oriented, proactive Accounts PayableClerk to manage the credit card receipts process within our finance department.This role requires strong organizational skills, accuracy, and the ability tonavigate seamlessly between QuickBooks, Excel, and iPhone-based tools. Theideal candidate is comfortable managing high transaction volume, interactingwith staff at all levels, and ensuring that all credit card transactions arecoded correctly, reconciled, and balanced.

Key Responsibilities
• Process up to 100 credit card receipts per day,ensuring timely and accurate data entry.
• Review, code, and post credit card transactionsin QuickBooks according to company job coding and GL requirements.
• Reconcile credit card statements with thegeneral ledger monthly, identifying and resolving discrepancies.
• Communicate professionally with staff to requestmissing receipts, clarify charges, or resolve coding issues.
• Maintain organized digital and physical receiptrecords in compliance with company policies.
• Navigate between iPhone apps, email, Excel, andQuickBooks to gather, process, and verify data.
• Perform research as needed to verify transactiondetails or investigate discrepancies.
• Assist in month-end closing activities relatedto accounts payable and credit card expenses.
• Collaborate with the finance team tocontinuously improve the expense tracking process.

Qualifications
• 2+ years of accounts payable, bookkeeping, orrelated accounting experience.
• Proficiency with QuickBooks and Microsoft Excel(filters, formulas, VLOOKUP, etc.).
• Comfortable using iPhone tools/apps for photocapture, email, and workflow apps.
• Strong understanding of general ledger codingand job cost allocations.
• Ability to work independently while managinglarge volumes of data efficiently.
• Excellent communication and follow-up skillswith a professional, approachable demeanor.
• High attention to detail and strongproblem-solving skills.
• Ability to work in a fast-paced, team-orientedenvironment.

Preferred Skills
• Experience in the construction, service, orfield-based industry is a plus.
• Familiarity with digital receipt managementplatforms or mobile expense tools.

Work Environment & Culture

We pride ourselves on maintaining a professional yet fun andcollaborative environment. We're looking for someone who is reliable, positive,and team-oriented-someone who enjoys contributing to process improvement whilebuilding strong working relationships across departments.

Compensation & Benefits
• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Opportunities for professional development

Type: Full-time