Property Administrator

Position Summary The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects. It is the responsibility of the Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results. Essential Job Functions Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence. Schedule and coordinate meetings and special events as requested. Assist in lease administration activities including lease set up, administer lease changes, generate lease reports, and maintain lease and property files. Prepare and coordinate bid proposals and service contracts and approved invoices. Track and file HVAC contracts and insurance certificates; maintain follow‑up system for expiration. Assist with monthly and quarterly management reports as well as annual budget preparation. Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc. Prepare financial spreadsheets. Order and maintain adequate stock of office supplies. Greet tenants, prospective tenants, vendors, and guests; notify participants of meetings, responsibilities, and any changes in plans or schedules. Order tenant door plaques and directory strips; maintain property signage. Prepare and distribute tenant move‑in packages; order tenant gifts as needed. Maintain parking/building access card records. Invoice tenant rebills (meter readings, HVAC, etc.). Maintain tenant contact list, vendor contact list, and insurance information. Promote and foster positive relationships with tenants and owners. Perform additional duties assigned by the Property Manager. Position Requirements A high school diploma or GED equivalent (college courses preferred). 0‑2 years of clerical or administrative experience; real estate experience is a plus. Intermediate to advanced proficiency with MS 365 suite (Word, Excel, Outlook). Proficiency in Argus and accounting software such as MRI or Skyline preferred. Ability to keep information strictly confidential. Strong desire to succeed in an entrepreneurial environment. Ability to handle multiple projects, changing priorities, and a continually heavy workload. Exceptional oral and written communication skills. Strong customer service orientation. Work Shift Location: San Leandro, CA. This is a dynamic, on‑site role; remote or hybrid options are not available. Additional Information All candidates selected for an offer of employment are subject to pre‑employment background checks, which may include but are not limited to criminal history, education verification, social media review, motor vehicle records, credit history, professional license verification, and a drug screen check prior to starting with the Company. Satisfactory references are also required. #J-18808-Ljbffr Transwestern