Office Assistant

Job Title

Under general supervision, perform moderately complex and semi-specialized clerical support duties; may supervise other clerical employees.

Examples Of Duties

• Type from rough draft important and/or confidential correspondence and reports.
• Assemble data and information and enter into defined tabular format.
• Determine the pertinence, adequacy, arrangement, and form of reports or correspondence requiring familiarity with departmental rules, policies, and procedures.
• Proofread and check the accuracy of work.
• Determine classification of material for filing.
• Perform filing of correspondence, records, and reports.
• Maintain records in databases, spreadsheets, and logs, requiring knowledge of departmental practices and procedures.
• Maintain confidential records and files.
• Schedule appointments and maintain calendars.
• Issue licenses and permits, determining eligibility through verifying documentation.
• Accept payments and issue receipts.
• Screen telephone calls and visitors and assist with nontechnical inquiries
• Plan, schedule, and review the work of subordinates.
• Procure and monitor inventory of office materials and supplies.
• Assists the Law Department in contact with professional organizations, private concerns, employees, and governmental agencies regarding department activities.
• Maintains confidential information.
• Assists departmental personnel with meeting preparations, scheduling, minutes, legal documents, and research.
• Assists the Police Law Department with FOIA requests.
• Assists the Police Law Department with legal representation requests.
• Assists the Police Law Department with dispositions.
• Assists Law Department with litigation assignments, including but not limited to, obtaining documents, and contacting police personnel for interviews, depositions and trial and trials.

Minimum Qualifications

Qualifications (required):

• High School graduation or G.E.D. (General Educational Development) equivalent with coursework in typing, keyboarding, word processing, and office management or business related subjects.
• Two (2) years of recent office experience performing moderately complex clerical and office work.
• Two (2) years of law experience.

Qualifications (preferred):

• Experience in a City department.
• Two (2) years of college courses preferable with proficiency in Microsoft Office products.

Supplemental Information

Subjects and Weights Computerized Assessment: 80% Evaluation of Training, Experience, & Personal Qualifications: 20% Total of Computerized Assessment, Interview and Evaluation T.E.P 100% Detroit Residency Credit: 15 Points Veteran Points: 0-15 Points

Employment Benefits

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

• Medical - Eligible for hospital, surgical, and prescription drug benefits.
• Dental
• Vision
• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.
• Paid Time Off
• Sick Leave
• Vacation
• Holidays
• Other Leave Benefits The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave
• Retirement Benefits City Employees Retirement System As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:
• Completion of thirty (30) years of service; - At age sixty (60) if you have at least ten (10) years of service, or - At age sixty-five (65) with eight (8) years of service.
• In the event of disability, other eligibility rules apply); - An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;
• Employees are vested after ten (10) years of service, regardless of age.
• Advancement Opportunities - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.