Administrative Coordinator

Description:

The client is seeking a highly organized and detail-oriented individual to join our team as an Administrative Coordinator for the PTI Academy. As a Coordinator, you will play a vital role in supporting the day-to-day operations of our prestigious training academy.

Responsibilities :
Coordinate certificate training programs : Assist in the planning, scheduling, and coordination of certificate training programs conducted by PTI Academy. This includes managing participant registrations, facilitating trainings, preparing training materials, and ensuring smooth logistical arrangements.
Administrative support : Provide administrative support to the PTI Academy team, including maintaining training records, managing course evaluations, and preparing reports.
Communication : Act as a primary point of contact for inquiries from participants, trainers, and internal stakeholders. Respond promptly and professionally to emails, phone calls, and other forms of communication.
Facility management : Oversee the maintenance and organization of the office and training rooms, ensuring they are clean, well-stocked, and equipped with necessary resources. Coordinate with relevant departments to address any facility-related issues.
Database management : Maintain accurate and up-to-date records of training participants, including their contact details, attendance records, and training history. Maintaining Learning Management System with scheduled courses. Ensure the confidentiality and security of all training-related data.

Qualifications :
Associate's degree in business, communications, or a related field.
Proven experience in administrative coordination, preferably in a training or educational setting.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Strong interpersonal skills and the ability to work collaboratively with diverse teams.
Knowledge of event planning and logistics coordination is a plus.

Notes :
10% Travel Required
This is an in-office, full-time position.
8AM - 5PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status