Marketing Project Coordinator

Marketing Project Coordinator

Disciplined. Consistent. Driven.

The Marketing Project Coordinator is the operational anchor of the marketing department — the person who keeps work moving, vendors managed, and deadlines met, and who serves as the single front door between the sales organization and marketing. This role turns a reactive, ad hoc workflow into a managed service: disciplined project traffic, a clear intake for sales requests across every office, and consistent, on-brand execution. It is a hands-on, in-the-weeds seat for someone who is energized by doing the work and making a busy team run smoothly.

Mooring is a third-generation, family-owned Commercial Construction and Disaster Restoration company that serves major industries across the U.S. With a reputation built on trust, urgency, and excellence, we respond to emergencies, rebuild what's been lost, and deliver top-tier construction services—always with care for the people and businesses we serve.

We lead with Family, Integrity, Humility, Boldness, and Excellence—and we expect our leaders to embody those values in every decision. Our mission is To Honor God Through Restoring Lives and Building Futures. At Mooring, your work is not just a job—it's a calling to serve, lead, and make a lasting impact.

You're a highly organized marketing professional who loves bringing order to fast-paced environments and takes pride in keeping projects moving from start to finish. You excel at managing multiple priorities, coordinating with vendors and cross-functional teams, and ensuring every detail is executed on time and on brand. You're a natural problem solver who thrives on improving processes, creating structure, and delivering exceptional service to internal stakeholders. If you enjoy being the go-to person who keeps marketing and sales connected, eliminates bottlenecks, and helps a high-performing team operate at its best, this role is for you.

Key Responsibilities

• Project & traffic management — run intake, scheduling, and deadlines; route work across creative, digital, and print; keep projects moving and maintain clear status tracking so nothing falls through the cracks.
• Sales enablement & liaison — serve as the single intake point and liaison for sales requests across all offices (decks, prospectus and proposal materials, event invitations, collateral); prioritize and traffic requests to the team; and enable sales reps on how and when to engage marketing and who to route through.
• Brand & asset governance — uphold brand guidelines across all outputs, keep field- and sales-created materials on brand, and organize and maintain the shared asset library.
• Vendor & production management — manage printers, agencies, and freelancers; coordinate print production; source and purchase promotional items; and track budgets, purchase orders, and invoices.
• Reporting & coordination — maintain status and pipeline tracking, support campaign and marketing reporting, coordinate with the digital contractor on the website project timeline, and support event and trade-show logistics as needed.

Qualifications

• Bachelor's Degree in Marketing, Communications, or related discipline - or equivalent experience
• 3-5 years experience in a marketing coordinator, project/traffic, or marketing operations role
• Proven project and traffic management with strong deadline discipline
• Vendor, printer, and agency coordination; budget, PO, and invoice tracking
• Excellent organization, written communication, and cross-functional coordination
• Comfortable as a hands-on doer — this is an execution seat, not a directing one
• Valid driver's license and clean driving record

Preferred

• Construction, restoration, or B2B/commercial-services industry experience
• Experience as a liaison to a sales team, or in sales enablement
• Design/production capability (Adobe Creative Suite)
• Familiarity with project/traffic tools (e.g., Asana, Monday.com)