Workplace Coordinator

The Role

We're looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our New York office. NYC is our largest and fastest-growing location, scaling from 120 people today to 400+ by end of year, and this role sits at the center of that growth.

You'll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office and brings structure and hospitality in equal measure.

This is a full-time, in-person role, on-site five days a week, Monday through Friday.

What You'll Do

• Be the first face people see. This role will be largely present at the reception area so they can greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance
• Own day-to-day office operations including mail, shipping, assist and direct vendors, so the space is clean, stocked, safe, and running smoothly
• Handle packages, deliveries, and field day-to-day requests from employees across the office
• Own vendor relationships (cleaning, catering, supplies) and help track office budget along with the Workplace Manager and Finance.
• Take ownership of in-office onboarding, including desk setup and making sure new hires have a great Day 1
• Plan and execute events that build connection: team lunches, all-hands, offsites, happy hours, and company gatherings
• Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs
• Partner with IT on equipment coordination, loaner devices, and new desk setups

What You Bring

• 2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company
• Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right
• High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem
• A people-first communicator, warm and professional in person, on Slack, and over email
• Organized under pressure and able to juggle competing priorities without dropping the ball
• Budget-conscious and comfortable managing vendors and building relationships
• Proficient in Google Workspace, Slack, and calendar tools
• Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs

What's In It For You

• Global collaboration: Partner with Workplace teams across Europe, APAC, and North America.
• Competitive package: Comprehensive salary, benefits, and tools for success.
• Meaningful work: Your efforts shape the daily experience of the team building the future of legal AI
• In-person environment: Union Square office designed for ambitious builders and company provided lunch daily.
• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision
• Multiple medical plan options through Aetna and Kaiser Permanente
• HSA or Healthcare FSA (based on plan selection)
• Dental plans via MetLife
• Vision plans via Vision Care
• Family Support
• Generous parental leave
• Free access to Maven Clinic
• Dependent Care FSA
• Free One Medical membership for employees and dependents
• Additional Perks
• Pre-tax commuter benefits
• Life Insurance + STD/LTD
• 401(K) with generous company match
• Unlimited PTO and paid company holidays
• Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We're proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don't discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.