Substitute Secretary

Substitute Secretary

The substitute secretary is responsible for providing clerical support to the building administrators and/or office team to insure the efficient operation of the school office. This is an hourly on-call position created to fill vacancies, leave of absences or other necessary secretarial positions within the district.

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

• Assist the building administrator with various tasks including message handling, written communications, answering voice mail, filing, payroll, scheduling appointments, and reporting.
• Maintain the building calendar, including building use requests and coordinate with appropriate personnel.
• Assist with the coordination of the recording of all scholars' daily attendance.
• Assist with the recording of scholar data information in school files and files for pupil personnel as they enroll or drop out of school.
• Interact with co-workers, administration, scholars, parents and the community in positive, supportive and cooperative ways.
• Consistently demonstrate dependable attendance and punctuality.
• Other duties as assigned.

Required Education and Experience:

• High school diploma or GED

Preferred Qualifications:

• Previous school secretary or retired school secretary.

Knowledge, Skills, and Abilities:

• Consistently demonstrate dependable attendance and punctuality.

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Stands and/or walks during most of the working day. Turns, stoops, climbs, bends, pushes, pulls, reaches for, and carries materials and equipment in the performance of tasks. Must be able to lift a minimum of 40 pounds. Must be able to work outside for extended periods (up to the entire eight-hour shift) in all weather conditions. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment:

The noise level in the work environment is usually loud to moderate. Work is performed indoors although there will be required outdoor activities. The employee is directly responsible for the safety, well-being, and work output of scholars.

Mental Functions:

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination:

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.