Office Manager

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY. Division/Program Summary The Bureau of Public Health Clinics (BPHC) mission is to promote a healthy community by providing New Yorkers with the resources needed to make informed and empowered health decisions; identify and treat tuberculosis and provide immunization and sexual health services regardless of ability to pay or immigration status. BPHC provides direct clinic services to people seeking health care; monitors disease trends; provides education and training to service providers and community groups; conducts research; and develops policies and programs to deliver high-quality clinical care which best serve New Yorkers. Position Summary The Principal Administrative Associate, Level I, will function as an Office Manager and will work in one of the Bureau’s clinics. This person will report directly to the Supervising Public Health Advisor. Job Duties and Responsibilities Assigns work to subordinates and establishes a schedule for its completion and ensures accuracy and confidentiality of data and other information through regular quality assurance activities. Ensures accuracy and confidentiality of data and other information through regular quality assurance activities. Ensures that clinical providers are available to ensure smooth operations of the chest center. Reviews work of staff and evaluates work performance; takes corrective action when needed to maintain the work of the unit and individual proficiency at a level that is satisfactory to higher management. Trains subordinates in new procedures and/or job skills, as needed and provides orientation to office rules, policies, and procedures. Prepares and edits correspondence, functions as the site Communications Coordinator. Serves as a primary back‑up to the CAM as center, bureau or agency liaison/representative to other government agencies, private institutions and/or the general public. Primary responsibility for drafting correspondence, answering telephone or in person inquiries and requires special knowledge of office operations. Attend meetings on behalf of the center, bureau or agency. Participate as an active member of the chest center management team. Assists with special administrative tasks and projects whenever necessary to facilitate patient care. Monitors and sign off on all time and leave matters for clerical associates and temp staff. Why you should work for us Benefits: City employees are entitled to unmatched benefits such as Premium‑free health insurance plan Additional health, fitness, and financial benefits available based on position’s associated union/benefit fund Public sector defined benefit pension plan with steady monthly payments in retirement Tax‑deferred savings program Robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. Job Security – you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work. Minimum Qualifications A baccalaureate degree from an accredited college and three years of satisfactory full‑time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or An associate degree or 60 semester credits from an accredited college and four years of satisfactory full‑time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above; or A four‑year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full‑time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above; Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Equal Employment Opportunity The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based on any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. To request reasonable accommodation to participate in the job application or interview process, contact Sye‑Eun Ahn, Director of the Office of Equal Employment Opportunity, at View email address on click.appcast.io or View phone number on click.appcast.io. #J-18808-Ljbffr