Office Manager

Metergy Solutions is a technology company focused on reducing carbon emissions through submetering and billing services. Location: Long Island City, New York. The role requires on-site presence minimum 4 days per week. Office Manager The Office Manager plays a pivotal role ensuring smooth operation of our New York office, serving as primary contact for internal teams, external vendors, and visitors, and overseeing office resources and events. Responsibilities Manage relationships with office suppliers and liaison with building management for leased facilities. Accountable for onboarding/offboarding employees, building/office security pass set‑up. Accountable for all mail and courier deliveries throughout the day. Validate office services and approve supplier invoices. Ensure workplace is neat, organized, stocked with resources. Oversee and coordinate office administrative procedures; review, evaluate, and implement new procedures. Maintain company culture by initiating creative initiatives and organizing company events and social gatherings. Ensure staff adherence to office procedures. Maintain supply inventory and arrange service of office equipment. Ensure timely processing and approval of invoices to avoid late payments. Partner with Executive Assistants in Toronto and Philadelphia offices to coordinate scheduling of events and business activities, and provide overflow administrative support to leaders. Prepare and edit correspondence, reports, and presentations using MS Office. Arrange domestic and international travel (flights, accommodations, itineraries). Support ad‑hoc projects and events for leaders and their teams as needed. Interact professionally with clients and external stakeholders as directed. Maintain organized digital files, shared drives, and documentation systems. Qualifications Energetic professional who doesn’t mind wearing multiple hats, experienced in handling a wide range of administrative tasks, and able to work independently with minimal supervision. 3-5 years as Office Manager or Office Coordinator supporting leaders. Exceptional organizational skills, attention to detail, and ability to juggle multiple tasks. Proven experience handling office services, calendar/scheduling support, travel arrangements, and onboarding support. Advanced knowledge of Microsoft Office suite. Proven ability to handle confidential information with integrity. Strong written and verbal communication skills, ability to craft clear messages. Proactive, adaptable, resourceful, and able to build strong relationships across diverse teams. Salary $65,000 - $85,000 a year Benefits & Perks Excellent health coverage and life insurance benefits – no waiting period. Company‑paid Long‑Term Disability and Basic Life Coverage. Flexible Spending Account (FSA) options. 401(k) plan with immediate company match. Generous Paid Time Off Plan plus 10 paid holidays. Summer hours to enjoy the weather. Regular social events – happy hours, summer & holiday parties, and more. Metergy is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We strive to create an inclusive and diverse workplace for all. #J-18808-Ljbffr