Accounts Receivable Specialist

Job Description

Job Description

We are looking for an experienced accounting specialist to support accounts receivable operations for a transport-focused organization in Moon Township, Pennsylvania. This contract-to-permanent opportunity is ideal for someone who can balance day-to-day billing and cash application work with reporting, reconciliations, and month-end accounting support. The role will play a key part in maintaining accurate revenue records, resolving payment-related issues, and contributing to budgeting and financial analysis.

Responsibilities:
• Prepare and process customer and tenant invoices, apply cash receipts, and confirm transactions are completed accurately and in accordance with established agreements and internal standards.
• Coordinate bank deposit activity, verify posted amounts, and maintain complete records to support cash management and audit readiness.
• Administer tenant billing activities, including reviewing charges against lease or service terms and updating account details as needed.
• Research account discrepancies, respond to receivable inquiries, and work with internal or external contacts to bring open issues to resolution.
• Maintain organized accounts receivable files, ensuring payment history, customer records, and supporting documentation remain current and accessible.
• Monitor aging balances and carry out collection efforts for past-due accounts in a timely and courteous manner.
• Prepare recurring and ad hoc financial reports for management and outside stakeholders, ensuring data is accurate and submitted on schedule.
• Assist with monthly close by recording accruals, preparing journal entries, and supporting general ledger reconciliation activities.
• Capture utility consumption data and other operating metrics used in billing calculations and monthly performance tracking.
• Contribute to annual revenue planning, analyze budget-to-actual results, and support special projects related to finance operations.• Strong knowledge of accounts receivable processes, including invoicing, cash application, collections, and account maintenance.
• Hands-on experience with month-end close responsibilities such as journal entry preparation, accruals, and general ledger support.
• Demonstrated ability to complete account reconciliations and bank reconciliations with a high degree of accuracy.
• Familiarity with integrated accounting platforms and accounts receivable system modules.
• Excellent organizational skills with close attention to detail and the ability to manage competing priorities effectively.
• Sound judgment, professionalism, and a commitment to maintaining confidentiality and integrity in financial work.
• Advanced analytical capabilities, including experience reviewing revenue trends and explaining variances.
• Background in accounting or finance roles requiring consistent problem-solving in a fast-paced environment.