Accounts Payable / Accounts Receivable Specialist

Job Description

Job Description

A growing property management company is seeking a detail-oriented Accounts Payable Specialist to support daily accounting operations with a strong focus on maintenance billing, vendor payments, invoice processing, and account reconciliations. This position is ideal for an accounting professional who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring financial accuracy across a portfolio of residential properties.

The ideal candidate will have Accounts Payable experience, strong computer skills, and the ability to learn new systems quickly. Property management accounting experience is highly preferred.

Essential Responsibilities Accounts Payable

• Process high-volume vendor invoices accurately and timely
• Review invoices for proper coding, approvals, and supporting documentation
• Maintain vendor records and supporting files
• Research and resolve invoice discrepancies
• Reconcile vendor statements and account balances
• Communicate with vendors regarding payment status and account inquiries

Maintenance Billing

• Process maintenance-related invoices and work order billing
• Verify billing accuracy and supporting documentation
• Coordinate with maintenance teams and vendors regarding billing questions
• Track maintenance expenses and ensure accurate cost allocation

Payment Processing

• Process ACH payments, electronic payments, and check runs
• Maintain payment records and audit documentation
• Assist with month-end accounting activities
• Support credit card expense reconciliation and documentation

Property Accounting Support

• Assist with tenant and vendor account research
• Support trust accounting and property-related financial transactions
• Maintain organized accounting records and documentation
• Assist with reporting and special accounting projects as assigned

Qualifications Required

• 2+ years of Accounts Payable experience
• Experience with invoice processing and vendor management
• Experience with account reconciliations
• Strong data entry and financial accuracy skills
• Proficiency with Microsoft Excel and accounting software
• Strong communication and organizational skills
• Ability to manage multiple priorities and deadlines

Preferred

• Property management or real estate accounting experience
• Experience with Yardi, AppFolio, QuickBooks, Sage, or similar accounting software
• Experience processing ACH payments and check runs
• Knowledge of maintenance billing and vendor invoicing
• Experience supporting month-end close activities

Desired Skills

• Accounts Payable
• Vendor Management
• Invoice Processing
• Maintenance Billing
• Account Reconciliations
• Payment Processing
• Property Management Accounting
• Financial Recordkeeping
• Microsoft Excel
• Problem Solving
• Attention to Detail
• Time Management

What We're Looking For

The ideal candidate is dependable, organized, and capable of taking ownership of the Accounts Payable process. We are looking for someone who enjoys problem-solving, can quickly learn new software systems, works well with vendors and internal teams, and thrives in a collaborative property management environment.

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