Administrative Assistant

Administrative Assistant - Invoicing & Accounts Receivable Pay: Starting at $20.00 per hour (DOE) Location: Oklahoma City, OK 73179 Shift: Monday-Friday | 8:00 AM - 5:00 PM Job Type: Temp-to-Hire Job Order #: 126243 Position Overview We are seeking a dependable and detail-oriented Administrative Assistant - Invoicing & Accounts Receivable to support a busy accounting and administrative team in Oklahoma City. This position is responsible for processing invoices, posting customer payments, maintaining accounts receivable records, preparing bank deposits, and providing exceptional customer service while supporting daily office operations. The ideal candidate is organized, accurate, and comfortable working with financial records in a fast-paced office environment. Required Experience & Skills

• High school diploma or equivalent required
• Previous experience in accounts receivable, invoicing, bookkeeping, administrative support, or office administration preferred
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, including Excel
• Ability to learn and work within NetSuite or similar ERP software
• Excellent written and verbal communication skills
• Professional phone etiquette and customer service abilities
• Reliable attendance and strong work ethic

Essential Duties & Responsibilities

• Prepare and process customer invoices accurately and on schedule
• Record customer payments and maintain accurate accounts receivable records
• Prepare and reconcile daily bank deposits and payment documentation
• Match customer payments to invoices and resolve discrepancies
• Upload invoices through customer portals when required
• Maintain organized filing systems for invoices, deposits, remittance records, and accounting documentation
• Answer incoming phone calls and direct inquiries appropriately
• Assist customers with invoice requests, payment status updates, and documentation needs
• Communicate with customers regarding payment issues and escalate concerns when necessary
• Collaborate with management, sales, and accounting teams to ensure accurate documentation
• Perform general administrative and office support duties as assigned

Preferred Qualifications

• Experience with customer payment posting, bank deposits, or account reconciliation
• Previous experience in manufacturing, oil & gas, distribution, or industrial environments
• Familiarity with NetSuite or other ERP software systems
• Associate's degree in Accounting, Business, Finance, or a related field is a plus

Physical Requirements

• Ability to sit and work at a computer for extended periods throughout the day
• Frequent use of a computer, keyboard, telephone, and other office equipment
• Occasional lifting of office supplies or files up to 25 lbs
• Ability to communicate professionally with customers, vendors, and team members

Work Environment

• Professional office environment supporting accounting and administrative operations
• Fast-paced workplace requiring strong organizational and multitasking skills
• Frequent interaction with customers, accounting staff, sales personnel, and management
• Team-oriented environment focused on accuracy, customer service, and efficiency

Why You'll Want This Opportunity

• Competitive starting pay based on experience
• Stable Monday-Friday first-shift schedule
• Long-term temp-to-hire opportunity
• Opportunity to build experience with accounts receivable, invoicing, and ERP systems
• Professional office environment with opportunities for long-term career growth

Ready to Apply? Apply today for immediate consideration or call/text View phone number on click.appcast.io for more information. You can also apply in person through: Stand-By Personnel - Oklahoma City Monday-Friday | 8 AM - 4 PM Stand-By Personnel