Coordinator I PBP Project Administrator

Organizational Purpose:

The General Assembly’s Presbyterian Life & Witness (PL&W) is called as a partner to convene, connect, equip, and empower the whole church as disciples journeying toward God’s wholeness – in the PC(USA) and beyond. Justice, love, equity, and inclusion (representation and full participation) are core and foundational values already embedded in the theology, polity, and confessional life of the PC(USA). The four values below are how the PL&W lives out those foundational commitments: Nimble, Trustworthy, Learning, Courageous.

Purpose of Position :

This is an individual contributor role with responsibilities involving increased complexity, scope, and impact that evolves based on the demands of the program. The position is responsible for planning, developing, implementing, and coordinating programmatic projects within a large program area or stand-alone programs and may manage one or multiple smaller projects.

The role utilizes knowledge of standard concepts, practices, and procedures within the assigned field to identify issues and potential program risks, analyze and interpret findings, and recommend and/or approve improvements. In collaboration with other departments or functional areas, the position performs complex, non-routine programmatic duties.

This position operates under general supervision and requires a moderate to high degree of judgment, discretion, and independent decision-making.

Roles and Responsibilities (list in order of priority): Coordinates people, processes, information, and resources to strengthen collaboration and advance the shared mission of the General Assembly in service through PL&W/PC(USA).

1. Strategic Collaboration & Leadership Support

Partner with the Senior Director to advance the priorities and directives of the General Assembly by fostering collaboration, facilitating communication, and supporting continuity across ministry areas. Serve as a trusted strategic partner by anticipating needs, maintaining awareness of ministry priorities, and strengthening relationships that help teams remain aligned and responsive to emerging opportunities.

2. Cross-Ministry Project Coordination & General Assembly Initiatives

Coordinate cross-functional projects that support General Assembly referrals, directives, and strategic initiatives by bringing together the appropriate people, resources, and processes. Facilitate planning, implementation, communication, and progress tracking while helping ministry areas translate shared priorities into coordinated action and measurable outcomes.

3. Organizational Operations & Administrative Coordination

Coordinate shared operational activities, administrative processes, and logistical support that enable ministry areas to carry out the work of the General Assembly efficiently and collaboratively. Develop, document, and help implement consistent workflows; maintain shared operational information, records, and process documentation; and coordinate cross-ministry meeting, travel, purchasing, and event logistics, as applicable, to strengthen continuity, visibility, and organizational effectiveness. Convene and facilitate regular program administrator meetings to centralize information, promote consistent communication and shared understanding across program areas, identify common operational needs, and coordinate follow-up. Coordinate PBP-wide alignment for established grant, finance, purchasing, expense, and related administrative processes, and provide temporary backup support for program-level administration when coverage is needed.

4. Collaborative Communication & Stakeholder Engagement

Strengthen communication and alignment across PBP ministry areas by organizing and sharing information, facilitating collaborative planning, and coordinating follow-up. Support ministry areas in their communication with relevant committees and external partners by preparing materials, coordinating information, and facilitating appropriate follow-up, as needed. This coordination enables PBP ministry areas to carry out the directives and priorities of the General Assembly and sustain their externally focused work.

5. Technology, Innovation & Continuous Improvement

Evaluate existing workflows and identify opportunities to streamline operations, improve communication, reduce duplication, and strengthen organizational effectiveness. Assess and recommend appropriate uses of technology, communication tools, and process improvements; develop practical tools, templates, trackers, and documentation; and support the implementation and adoption of shared systems and workflows. Collaborate with appropriate program, administrative, and functional staff to develop, document, and improve consistent cross-ministry processes and procedures, including those related to grants, finance, purchasing, and other shared operations, in support of General Assembly priorities.

Education/ Experience:

• Bachelor's Degree required; Master’s Degree preferred
• 5 – 8 years of increasingly responsible related programmatic experience, preferably in a nonprofit or faith-based organization
• Some positions may require PC(USA) membership or ordination as ruling or teaching elder
• Project Management Experience

Essential Position Requirements:

Supervisory Responsibilities: None

Helpful Skills:

• Understanding and knowledge of PC(USA) and its organizational structure.
• Ability to speak one or more languages other than English very helpful.

Required Skills:

• Proficiency using Microsoft Suite (including Outlook, Word, Teams, PowerPoint, and Excel) and other appropriate software.
• Proficiency with Zoom, MSTeams and videoconferencing production skills and etiquette to both setup and produce effective videoconferencing.

Required Competencies Position-Specific Competencies :

Organizational Integration: Demonstrated ability to connect people, information, processes, and resources across PBP ministry areas to strengthen coordination, reduce organizational silos, and support integrated action in response to General Assembly priorities.

Collaborative Influence: Demonstrated ability to build trust, facilitate shared understanding, and advance complex cross-functional work through

collaboration, sound judgment, and consistent follow-through rather than positional authority.

Strategic Project Coordination: Demonstrated ability to coordinate complex cross-ministry initiatives, including General Assembly initiatives and referrals, involving multiple contributors, competing priorities, and evolving timelines while maintaining momentum, accountability, and alignment.

Operational & Administrative Coordination: Ability to coordinate shared administrative processes, documentation, logistics, and follow-up across ministry areas, including PBP-wide alignment and temporary backup support for established grant, finance, purchasing, expense, and related processes.

Collaborative Communication & Ministry Alignment: Ability to organize and communicate information, facilitate collaborative planning, and coordinate follow-up across PBP ministry areas. Ability to support ministry-led communication with relevant committees and external partners, as appropriate, without assuming ownership of those relationships.

Systems, Technology & Continuous Improvement: Ability to evaluate workflows, develop and document practical improvements, assess and recommend appropriate uses of collaboration tools, and support the implementation and adoption of shared systems and processes that improve clarity, consistency, communication, and operational effectiveness.

Mission & General Assembly Alignment: Demonstrated commitment to advancing the mission of the Presbyterian Church (U.S.A.) by supporting the implementation of General Assembly directives and strengthening coordinated action across ministry areas.

Physical Requirement / Essential Functions:

• This is largely a sedentary position that may require occasional lifting up to 15 pounds . Requires the ability to see, hear, speak, type, write, walk, stand, bend, and lift.
• Sensory and physical requirements include the ability to communicate verbally in person and through technology and use the computer for extended periods of time. Ability to communicate via telephone, via Zoom, and other computer technologies required.
• Able to read and understand written materials.
• Ability to communicate in a manner suitable to a church office environment
• May require occasional overnight, out-of-town travel

Location: This is a full-time position working hybrid in Louisville KY.

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