Human Resources Assistant

Job Description

Job Description

Summary

The Wright Road Adult Day Program (located in Gardena, CA) is currently looking for a full-time Human Resources/Accounting Assistant to join our team.

About the Position

The HR/Accounting Assistant will be responsible for supporting both the HR and Accounting departments with tasks that impact the company’s various divisions. This position has focus on entering timesheets for payroll, assisting with benefits and recruiting activities, and helping the accounting team with data-entry related tasks. The HR/Accounting Assistant primarily spends 75% of their time on Human Resources tasks (roughly 30 hours per week) and 25% of their time in Accounting (10 hours per week). We’re looking for someone that is comfortable managing multiple priorities and deadlines and able to work in a fast-paced environment.

Responsibilities:

• Assist with entering timesheets for biweekly payroll.
• Enter timesheets and transportation data into E-Billing spreadsheet for Accounting.
• Enter payroll data for each company into the Company’s accounting system, QuickBooks Desktop.
• Assist with bank reconciliations.
• Assist with filing, scanning, and maintaining HR and Accounting documents and files.
• Print payroll reports and match them with timesheets.
• Assist with Employee benefits and coordinate with Benefit Insurance Broker.
• Assist with recruiting activities; Post positions on Zip Recruiter, review resumes, call and screen candidates, set up interviews, etc.
• Assist with employee new hire orientation.
• Communicate/interact with employees as needed.
• Attend job fairs and put up recruiting flyers at nearby colleges.
• Communicate and interface with upper management and owners, as needed.
• Serves as backup to answer phones and front door when Office Manager is not available.
• Other related duties and projects as assigned.

Other Duties Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Skills and Qualifications:

• High school diploma required.
• One to two years of Human Resources and data entry experience.
• Strong attention to detail and data accuracy.
• Basic knowledge of Microsoft Office Suite products, such as Word, Excel and Outlook.
• Experience with QuickBooks or similar accounting software a plus; positive attitude toward learning if this skill is not possessed, as the Company is willing to train.
• Must be reliable and extremely trustworthy.
• Ability to adapt to new situations quickly.
• Excellent organizational skills and the ability to maintain meticulous records.
• Ability to maintain confidentiality with sensitive information.
• Excellent time management skills and the ability to manage deadlines and prioritize critical items.
• Must be able to work in a fast-paced environment.
• Requires excellent interpersonal and communication skills as this position will coordinate and communicate and interact with people of all levels.
• Must be able to demonstrate flexibility to adjust schedule-based priorities at request from upper management.

This position requires finger printing, a DOJ criminal background clearance, satisfactory reference checks, health screening, and a negative TB test .

Physical Demands and Work Environment

Must be able to:

• Continually required to sit for prolonged periods of time.
• Occasionally required to walk.
• Occasionally required to stand.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk and hear.
• Continually utilize visual acuity to operate office equipment, read information, and use a keyboard.
• Occasionally required to lift, push, and/or carry items up to 20 pounds.
• Works indoors in a climate-controlled environment.

The physical requirements described in the job description are representative of the physical requirements that must be performed by an employee to successfully perform the essential functions of this job with or without a reasonable accommodation. Reasonable accommodations that do not create an undue hardship for the company and allow a successful job applicant or employee to perform the essential duties of the position will be made in accordance with federal and state law.

Equal Employment Opportunities Statement :

The Wright Road Adult Day Program provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.