Administrative Assistant II
$19 per hourIntegrated Resources Inc
Duration: 12 months, possibility of extension
Pay: $19 hourly Job Description:
Day to Day Responsibilities:
Education & Experience Requirements:
Required Skills:
Desired Skills:
Pay: $19 hourly Job Description:
- The Administrative Assistant II provides high-level administrative support across the Technology Community.
- Work assignments will vary across departments based off need.
- This role requires flexibility, strong organizational skills, sound judgment, and the ability to manage competing priorities while supporting multiple departments, leaders, and project teams across a wide range of administrative functions and special projects.
- The individual will play a key role in maintaining consistent support, coordinating departmental activities, and effectively managing sensitive business and personnel matters.
Day to Day Responsibilities:
- Serve as primary administrative support for designated staff and project teams, including calendar management, meeting coordination, onboarding assistance, and employee morale initiatives.
- Handle confidential and sensitive information with a high degree of discretion and professionalism.
- Ensure office coverage during business hours and after hours when required.
- Work effectively with other admins within the department and division to provide optimal support and backup coverage when needed.
- Manage domestic and international travel arrangements, including shuttle coordination, Concur, and Client.
- Manage and process expense reports using Concur.
- Initiate and manage purchase order processes and procedures through the use of PeopleSoft.
- Maintain and order office supplies, as needed.
- Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
- Coordinate new hire onboarding activities, including IT requests, e-TAD facilitation, and space requirements for the Directorate.
- Manage monthly e-TADs by sending reminders, overseeing account management, and ensuring timely updates.
- Serve as department SPITS Coordinator, as needed.
- Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate software and technical skills.
- Update and maintain SharePoint and MS Teams sites.
- Provide Department Archive Record Management (DARM) support, including audit assistance, expertise sharing, and accurate recordkeeping.
- Coordinate domestic and international shipping and receiving requests.
- Assist managers with special projects and other needs as requested.
Education & Experience Requirements:
- AAS Degree in Business Administration and or 3+ years of related administrative experience, preferably in a corporate environment
- Administrative experience with strong technical computer and software skills
Required Skills:
- Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively.
- Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external customers.
- Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.
- Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
- Self-Motivation: A self-starter who works productively and independently with minimal supervision.
Desired Skills:
- Experience with PeopleSoft and Concur
- Eagerness to take on additional responsibilities.
- Flexibility to adapt to different teams, organizations, and projects.
- Establish, grow, and maintain positive working relationships with both internal and external customers.
- Strong work ethic, high degree of commitment and initiative.
- Disciplined and rigorous, customer-focused orientated.
- Work effectively both as a team player and an individual performer.
- Ability to build and maintain strong relationships with internal customer base.
- Previous experience with client's systems and process
Vacancy posted 1 day ago
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