Entity Management Specialist

Our Global Support Center/ Corporate Office is in the Energy Corridor- off I10 and N Eldridge.

Address: 1390 Enclave Pkwy, Houston, TX 77077

This is a hybrid position requiring an on-site presence 3 to 4 days per week. Please note that the number of days on-site can increase based on business needs.

The Entity Management Specialistsupports the governance and compliance of Syscos U.S. legal entities. Reporting to the Global Entity Manager, this role is responsible for executing required filings, maintaining accurate corporate records, and ensuring entities remain in good standing across all jurisdictions. The role partners closely with the Global Entity Management team and cross-functional stakeholders to respond to inquiries, manage changes, and uphold the integrity of entity data.

Key Responsibilities

Corporate Compliance & Filings

• Manage the preparation, review, and submission of annual reports in partnership with CSC and internal stakeholders, ensuring accuracy and timeliness
• Execute ad hoc state filings, including new entity qualifications and other jurisdictional requirements
• Prepare and process event-driven documentation (e.g., officer/manager appointments and resignations, dividend declarations), including related filings

Entity Management & Records

• Maintain and update corporate records to ensure completeness, accuracy, and audit readiness
• Oversee the lifecycle of DBA registrations, including new registrations, renewals, and terminations
• Monitor Corporate Tracking Service notifications from CSC and determine required actions to maintain entity good standing

Stakeholder Support & Inquiry Management

• Serve as a primary point of contact for internal inquiries related to U.S. entities, including requests for corporate documents, officer/director information, and entity data
• Partner with internal teams, external vendors (CSC), and Secretary of State offices to resolve issues and ensure compliance

Licensing & Regulatory Support

• Prepare and submit PACA license renewals, including updates as needed, through the USDA ePACA portal

Qualifications

Experience

• Minimum of 3 years of experience in a corporate, legal, or law firm environment supporting entity management or corporate governance
• Experience managing multi-state filings and corporate compliance activities preferred

Education & Certifications

• Bachelors degree preferred
• Paralegal certification from an ABA-accredited program preferred
• Current notary commission (Texas) preferred

Skills & Capabilities

• Strong attention to detail with a high degree of accuracy
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Effective communication skills with the ability to engage stakeholders at all levels
• Strong organizational skills and ability to maintain structured, reliable records

Work Environment

• Based in the Global Support Center in Houston, Texas
• Up to 20% travel may be required to Sysco facilities or operating companies

Standard office environment with moderate noise levels