Facilities Coordinator

Job Description

Job Description

MAS Law is a well-established law firm with over 25 years of experience serving our clients and community. We are seeking a reliable, organized, and hands-on Facilities Coordinator for our Richardson office.

This role keeps the office running: managing our equipment and supplies, serving as the on-site liaison for our IT provider, coordinating building vendors, and handling the day-to-day maintenance that keeps a busy workplace safe and functional. The Facilities Coordinator reports to the Director of Business Operations.

Responsibilities

Assets, Supplies, and IT Hardware

• Maintain the firm's asset list for office equipment and IT hardware, including the assignment, location, and condition of each item.
• Set up, relocate, and recover equipment as employees join, move within, or leave the firm.
• Serve as the on-site liaison for the firm's managed IT provider: physically install, swap, and move computers, monitors, printers, phones, and network hardware; handle first-line troubleshooting; and escalate issues beyond basic fixes to the provider and follow them through to resolution.
• Monitor office supply and equipment levels and submit reorder requests, with the opportunity to take on purchasing responsibility as the role develops.

Facilities and Vendors

• Serve as the firm's point of contact for building management, contractors, and facilities vendors (HVAC, electrical, plumbing, janitorial, pest control, and similar); schedule work, provide access, and confirm it is completed properly and on time.
• Perform minor repairs and handyman work, including furniture assembly, fixture replacement, patching, mounting, and general upkeep.
• Coordinate office moves, workspace reconfigurations, and new-hire workspace setup, including furniture and equipment.

General Office Operations

• Set up conference rooms for meetings, depositions, and events, including seating, displays, and audio/video equipment.
• Manage keys and building access, including issuing and deactivating access for new and departing employees.
• Maintain workplace safety basics: fire extinguisher inspections, first aid supplies, emergency lighting and exit signage, required postings, and evacuation procedures.
• Keep storage areas, equipment rooms, and common areas organized and in good order.
• Assist with special projects and other operational tasks as assigned.

Qualifications

• Experience in facilities, office administration, property management, maintenance, or a related field preferred.
• Basic handyman and maintenance skills.
• Comfortable with computers and office technology; experience with inventory or asset-tracking systems is a plus.
• Organized, detail-oriented, and able to manage multiple priorities with limited supervision.
• Clear, professional communication with employees and vendors.
• Able to safely lift 50 pounds and move furniture, equipment, and supplies.
• Available after hours for facilities emergencies.

Benefits

We offer a competitive benefits package, including:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

Award-winning personal injury law firm serving the community for over 20 years.

Company Description

Award-winning personal injury law firm serving the community for over 20 years.