Contracts Administrator

Job Description

Job Description

Contract Administrator

Full Time

Join Us to Build Healing and Hope Together!

As leaders in children’s mental health and wellness, St. Louis Children’s and KVC Health Systems Youth Mental Health Care have partnered to create one of the nation’s most innovative and transformative youth mental health and wellness campuses. The partnership includes a 77-bed acute care hospital and outpatient programs. Located on the KVC Missouri Children’s Mental Wellness Campus conveniently located in Webster Groves, Missouri, the peaceful environment and broad continuum of care allow children and families to access the appropriate level of treatment throughout their healing experience. The new campus is slated to open in late 2026. Learn more at stlouischildrenskvc.org. Join us and be a part of this journey of healing and hope for thousands of children and teens.

Job Summary

The Contract Administrator is responsible for overseeing the contract management systems' function, in coordination with the internal legal team, Camber Leadership and KVC Health Systems teams. This is a fully remote position , offering the flexibility to work from home while collaborating with cross-functional teams across the organization. The role includes reviewing the terms and conditions of requests for proposal, conducting contract administration in accordance with company policies, legal requirements, and pre-approved standards, and working on projects to drive improvements to contract compliance processes and train business leadership on related legal issues and concerns.

Education:

High School Diploma or GED from an accredited institution required.

Bachelor's Degree preferred.

Licensure/Certification:

Valid Driver’s License and Auto Insurance.

Qualifications:

To be successful in this role, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• The ability to multitask, outstanding attention to detail, strong organizational and time management skills.

• Prioritize work independently and proactively across multiple responsibilities and meet assigned deadlines

• Excellent interpersonal, written, and verbal communication skills.

• Proficient skills in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook email.

• Proficient skills in contract management systems

• Ability to manage cross-functional projects across all levels of the organization.

Experience:

Experience in contract review and management

Major Duties:

Task Expectations

• Analyze contract requirements, obligations, and risks to summarize and highlight issues for escalation.

• Coordinate review of contract documents by all subject matter and legal experts within stated deadlines.

• Review the terms and conditions of requests for proposal and conduct the contract administration in accordance with company policies, legal requirements, and pre-approved standards.

• Identify and drive improvements to contract compliance processes and train business leadership on related legal issues and concerns.

• Assist with inquiries, requests for information, certifications, and documents from internal stakeholders and external parties, such as auditors, customers, and vendors.

• Monitor contract amendments, extensions, and renewals and inform and involve appropriate parties.

• Identify incorrect, inconsistent, and incomplete data entries in the contracts management system continuously and make timely modifications to improve data quality.

• Establish and adhere to subsidiary and parent company internal control policies and procedures.

• Help Create language standards for existing and new contracts.

• Special projects as needed.

• Provide backup and support to departmental functions.

• Other duties as needed may be assigned by direct supervisor

Behavioral Expectations

• Practice conduct that displays respect for all KVC colleagues and community stakeholders regardless of age, gender identity, sexual orientation, race, religion, ethnicity, or veteran status.

• Ability to work in a team environment and independently

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, talk, or hear, and taste or smell. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit for intermittent amounts of time. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Benefits & More

Employee benefits and culture fall under the KVC Health Systems umbrella. KVC is a family of private, nonprofit organizations that strengthen families, prevent child abuse and neglect, and help people achieve mental health wellness. Through our broad continuum of care, we are proud to be a national leader in mental health, child welfare, and health and human services transformation.

At KVC, we offer a positive, supportive workplace where each person can do work they love. In fact, we’re so proud of our culture that we see it as our top competitive advantage in the health and human services field. Based on the voice of our employees, KVC has an incredible 83 Work Wellbeing score on Indeed, a rating so high and rare that it places KVC among the top 1% of employers nationally. KVC was also named #15 on Glassdoor’s Best-Led Companies 2025 list, a recognition achieved entirely based on anonymous employee reviews. In addition to being mission-driven, we offer employees an unparalleled level of flexibility, wellbeing, learning, inclusion, recognition, and rewards.