Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for Wasteology Group, ensuring accurate and timely processing of vendor invoices, expense reimbursements, and payments. This role serves as a key financial steward, supporting operational efficiency across the organization by maintaining strong vendor relationships, enforcing internal controls, and contributing to accurate financial reporting. The ideal candidate brings a detail-oriented mindset, a proactive approach to problem-solving, and a commitment to process excellence in a fast-paced, growth-oriented environment. Essential Functions Account Operations Support Process high-volume vendor invoices accurately and on time, ensuring proper coding to GL accounts, cost centers, and projects. Perform three-way matching (purchase order, receipt, invoice) and resolve discrepancies in a timely manner. Prepare and process weekly payment runs (ACH, check, wire) in accordance with vendor terms and cash flow priorities. Review and process employee expense reports in compliance with the company’s expense reimbursement policy. Maintain accurate vendor records, including W-9s, payment terms, and contact information. Serve as the primary point of contact for vendor inquiries regarding invoice status, payment timing, and account reconciliation. Reconcile vendor statements and resolve disputed charges or billing errors in coordination with operations and procurement teams. Collaborate with field operations and customer success teams to verify service delivery prior to invoice approval. Support vendor onboarding by collecting required documentation and ensuring compliance with company payment standards. Data & Reporting Reconcile AP subledger to the general ledger on a monthly basis and assist with month-end close activities. Prepare aging reports and cash requirement forecasts to support treasury and financial planning functions. Assist in 1099 preparation and annual tax compliance filings for applicable vendors. Maintain organized and audit-ready documentation for all AP transactions in accordance with record-retention policies. Process Improvement & Scaling Identify opportunities to streamline AP workflows and reduce cycle time through automation and standardization. Support the implementation and ongoing optimization of accounting and ERP systems as Wasteology scales its operations. Document and maintain AP procedures and internal controls, ensuring consistency as the team grows. Participate in internal audits and financial reviews, providing documentation and analysis as requested. Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; or equivalent work experience. Minimum 2 years of accounts payable or related accounting experience. Proficiency in accounting software (QuickBooks, NetSuite, or comparable ERP); strong working knowledge of Microsoft Excel. Strong attention to detail and ability to manage a high volume of transactions with accuracy. Excellent organizational and communication skills; ability to collaborate cross-functionally with operations, finance, and leadership teams. Demonstrated understanding of internal controls and AP best practices. Preferred: Experience in the waste management, environmental services, or logistics industry. Familiarity with ADP, Bill.com, or similar payment/expense platforms. Experience supporting month-end close or working alongside a Controller in a multi-entity environment. Strong comfort with technology and a willingness to champion process improvements and system migrations. #J-18808-Ljbffr