Workplace/Office Coordinator

Job Description

Job Description

As our Workplace Coordinator, you'll be the first person that greets our Windfall employees and visitors. You will be responsible for overseeing day-to-day office operations, contributing to our company culture, and keeping our team happy with an amazing work environment. This role will require you to be on-site 5 days a week in our SF office.

Our mission is to change how organizations perceive and use people data. We hold true to our core values of: (1) Be an excellent communicator; (2) Operate with transparency; (3) Provide leverage, not optimization; (4) Win When Our Customers Win; and (5) Act with integrity and trust.

Responsibilities:

• Greet employees and visitors at the front desk, managing the intercom system and acting as the primary point of contact for property management, vendors, and deliveries to the office
• Keep the kitchen and lunch area tidy and running by preparing coffee, loading/unloading the dishwasher, and ordering/stocking snacks and drinks, managing the daily lunch service via our vendor (Forkable) 
• Maintaining the upkeep of our conference rooms, phone booths and shared spaces, ensuring AV equipment is working, whiteboards are cleared and ready to use, and tables and chairs are tidy
• Manage and report on office inventory and order supplies (kitchen, general office, restroom) as needed
• Process incoming and outgoing mail and packages, shipping items, depositing checks, and scanning or routing important documents
• Responsible for managing office seating, floor plan, and setting up employee workstations for new hires
• Manage swag inventory including  welcome packages for new hires, customer thank yous, and support for marketing field events 
• Organize employee engagement activities, including team events, company parties, employee celebrations, happy hours, etc., both virtually and/or physically
• Support the Marketing team by coordinating shipments of event materials, booth assets, and swag to and from conferences, field events, and customer meetings
• Come up with ideas for improving the workspace and employee experience 
• Provide support for planning, coordination, travel, and logistics for company events and offsites while taking budget into consideration 
• Assist with other administrative tasks, as needed, providing cross-functional support

Requirements:

• 2+ years of experience in workplace operations or office management (preferably in a startup or high-growth company)
• Experience supporting Marketing, including office and field events
• Strong written and verbal communication skills, with the ability to build effective relationships and maintain a professional presence when interacting with executives and stakeholders
• Proficient in Google Suite and Slack
• Proactively anticipates office needs and takes ownership of creating a thoughtful, high-touch workplace experience while effectively managing priorities and projects
• A desire to learn, contribute, and add value every single day

 

Additional Information:

The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. We also offer a comprehensive benefits package, which you can explore on our careers site.

 

California : Compensation range is $75k - $100k + Equity 

About Windfall

Windfall is a people intelligence and AI company that gives go-to-market teams actionable insights. By democratizing access to people data, organizations can intelligently prioritize go-to-market resources to drive greater business outcomes. Powered by best-in-class machine learning and artificial intelligence, Windfall activates insights into workflows that engage the right people for each respective organization. More than 1,500 data-driven organizations use Windfall to power their business. For more information, please visit

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