Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Long-term Contract position in Reading, Pennsylvania. This role focuses on accurate invoice handling, timely disbursements, and dependable records management within a fast-paced accounting environment. The ideal candidate brings strong attention to detail, comfort with financial systems, and the ability to work effectively across internal teams to keep payable processes running smoothly.

Responsibilities:
• Review incoming invoices, confirm supporting documentation, and prepare items for accurate entry and payment processing.
• Assign appropriate general ledger coding and ensure expenses are recorded in alignment with accounting guidelines.
• Process vendor payments through approved methods, including ACH and other electronic payment workflows, while meeting scheduled deadlines.
• Reconcile accounts payable activity, investigate discrepancies, and help maintain complete and organized financial records.
• Use accounting platforms and ERP tools to enter transactions, monitor payment status, and support reporting needs.
• Partner with internal stakeholders and external vendors to resolve invoice questions, payment issues, and account variances.
• Assist with accrual-related tasks, audit support, and period-end activities to promote accurate financial reporting.
• Contribute to ongoing process improvements and support updates to accounts payable procedures or systems when needed.• Demonstrated experience in accounts payable and core accounting operations within a detail-focused finance environment.
• Working knowledge of invoice processing, account coding, and accrual-based accounting practices.
• Proficiency with accounting software, ERP platforms, and automated payable systems.
• Experience using tools such as Concur, ADP financial applications, or similar business systems.
• Familiarity with ACH transactions, vendor payment processing, and payable invoice controls.
• Strong analytical skills with the ability to identify discrepancies and support audit-related activities.
• High level of accuracy, organization, and follow-through when managing multiple deadlines and transactions.