Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed.

Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.

Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications: Valid Driver's License required at time of hire.

About Us

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.

Job Info

• Job Category F03_Clerical / Office Support
• Locations 24951 Circle Dr, Loma Linda, CA, 92350, US
• Organization Loma Linda University
• Schedule Type Full-Time
• Shift Days
• Hours Per Pay Period 76
• Workday Start Time 5-2400
• Alternative Work Schedule (AWS) H - 8/40 Clock Schedule
• Benefits Eligible Yes
• Pay Range $23.00 - $30.18 / hourly