Business Management Coordinator - Ocoee, FL

Business Management Coordinator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

This role operates within the Business Management function and serves as a central coordination point for budget tracking, encumbrance management, procurement activities, and asset lifecycle management. The position ensures funding is properly planned and executed, assets are accurately tracked, and procurement activities are coordinated in accordance with FDOT policies and audit requirements.

The Business Management Coordinator supports program delivery by connecting funding, procurement, and asset tracking to operational needs while maintaining strong financial and property management controls.

Support disciplined financial planning and tracking for program-related budgets Improve funding accuracy through encumbrance and invoice coordination Strengthen asset and property accountability Support timely procurement and deployment of assets Ensure compliance with FDOT financial and property management requirements Improve coordination between business management, operations, and contract development Maintain accurate asset inventory and lifecycle documentation Support predictable delivery through strong financial and asset controls

Key Responsibilities

• Prepare, monitor, and manage budgets including: FCO, Work Program, CIP, Other program-related funding sources
• Forecast, track, and analyze expenditures and variances
• Maintain budget tracking tools and reports
• Support development of financial status updates and projections
• Monitor funding utilization and identify potential shortfalls

Invoice & Encumbrance Coordination

• Ensure correct funds are used during invoice processing
• Review documentation for accuracy and compliance
• Track expenditures against encumbered funding
• Coordinate with Contract Development staff on encumbrance timing and contract information
• Enter encumbrances for contracts and purchase orders
• Partner with Program Administrator on development of encumbrance performance plans
• Monitor funding balances and contract burn rates

Property & Asset Management

• Manage the property management program and inventory cycle
• Maintain asset records in AMIS, PMRS, and FLAIR
• Track property inventory including: Location, Description, Serial number, Manufacturer
• Lead maintenance of property records and documentation for submissions
• Coordinate property inventory reconciliation activities
• Oversee property surplus processes
• Ensure adherence to policy and audit requirements

Procurement & Asset Coordination

• Coordinate procurement requests from initiation through completion
• Track purchase requests, quotes, and approvals
• Coordinate purchase order creation and tracking
• Verify delivery and completion of purchases
• Support invoice reconciliation and payment documentation
• Coordinate MOAs, IRRs, and supporting procurement documentation
• Maintain procurement tracking logs and status updates

Program Support & Reporting

• Maintain tracking logs for budgets, procurement, and assets
• Develop status reports for leadership
• Monitor procurement timelines and funding usage
• Support audit documentation requests
• Assist with process improvements for financial and asset workflows

Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you and deliver the world's most challenging Operations Management projects, together.

#OMFS #BIA #OurJacobs #BoldlyMovingForward #ChallengeAccepted

#LI-JA2

Here's what you'll need

• Associate or Bachelor's degree in Business Administration, Finance, Accounting, Engineering, Engineering Technology, Construction Management, Public Administration, or related field
• Minimum 4 years of experience in budget tracking, financial coordination, procurement support, asset management, or business operations
• Experience supporting multi-source funding programs
• Experience with financial tracking and reporting
• Strong proficiency in spreadsheet development, tracking tools, and data organization

Ideally, here's what you will also have:

• Experience supporting transportation or infrastructure programs
• Experience with FLAIR, AMIS, or PMRS systems
• Experience with government procurement and encumbrance processes
• Experience with property or asset management programs

Working Conditions & Physical Requirements:

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services.

Posted Salary Range: Minimum $65,000.00. Upper $80,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $65,000.00 to $80,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 26, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.

Locations

Ocoee - Florida - United States

Fort Lauderdale - Florida - United States