Event/Admin Assistant

Job Description

Job Description

Corporate Events Coordinator

Kansas City, MO | Fully Onsite

Full-Time | Direct Hire| up to $75K + bonus

Are you an organized professional who thrives on planning events, coordinating travel, and managing multiple moving pieces at once? LHH is partnering with a well-established Kansas City company who is seeking a detail-oriented and relationship-focused Corporate Events Coordinator to support executive leadership while leading the planning and execution of high-visibility meetings, conferences, retreats, and corporate events.

This role offers a unique blend of event management, travel coordination, and executive support responsibilities, making it an excellent opportunity for someone who enjoys both logistics and relationship-building.

KEY RESPONSIBILITIES:

Event Planning & Coordination:

• Plan and execute large-scale conferences, meetings, retreats, and company events
• Coordinate venues, hotel contracts, room blocks, transportation, and event logistics
• Manage event timelines, budgets, invoices, deposits, and vendor relationships
• Organize activities, entertainment, dining experiences, and attendee communications
• Coordinate travel arrangements for employees, leadership, and event participants
• Conduct venue research and assist with site evaluations when needed
• Oversee event registration, attendee tracking, and post-event follow-up

Travel Coordination:

• Manage domestic travel arrangements including air, hotel, and ground transportation
• Coordinate executive and employee travel logistics
• Troubleshoot travel-related issues and ensure seamless experiences for travelers

Administrative Support:

• Provide administrative and scheduling support to executive leadership
• Manage calendars, meetings, and travel itineraries
• Assist with expense reporting and related documentation
• Support special projects and process improvement initiatives

QUALIFICATIONS:

• Minimum 3 years of experience in one or more of the following:
• Event Planning
• Corporate Meetings & Conferences
• Travel Coordination
• Executive or Administrative Support
• Strong organizational and project management skills
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and relationship-building abilities
• Strong attention to detail and follow-through
• Convention, hospitality, or corporate events experience
• Experience negotiating hotel or vendor contracts
• Large-scale event planning experience
• Experience coordinating travel logistics for groups or executives
• Advanced proficiency with Microsoft Office, particularly Excel

Pay Details: $70,000.00 to $75,000.00 per year

Search managed by: Claire Grossman

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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