HR Associate II Compliance

Job Description

Job Description

About Us:

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at

PAY RATE: $31.21- $32.85 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

Human Resources - Corporate

Serving those who serve others. The HR Department of VOALA is dedicated to providing the highest quality of service to those who aid our communities’ most vulnerable.

JOB SUMMARY AND PURPOSE

The HR Associate II – Compliance will with maintaining a compliance program providing legal/regulatory/contract compliance oversight.

DUTIES AND RESPONSIBILITIES

• Compliance Tasks
  • Assist with maintaining systems and processes to ensure continuous contractual and grant HR requirements compliance, including reviewing grants with Manager - HR Compliance and HR Service Teams, and assisting with the coordination of program audits
    • updating systems, policy, procedures, and postings to ensure compliance and audit readiness at direction of Manager - HR Compliance and HR Service Teams
    • ensures systems for compliant employee records and timely responses for legal actions, such as record requests
  • Partners with leadership to oversees the volunteer orientation and program
  • Partners with Manager - HR Compliance and HR Service teams to coordinate and audits (internal and funder required), ensuring timely submission of all employment required documents to funder including submissions and working directly with all department team members as needed
  • Maintain policy library as directed
• Wage and Hour Compliance
  • Gather data in the areas of meal and rest period requirement compliance, report findings to PRP Team
  • Identifies opportunities for leadership education around wage and hour, works with PRP team to escalate cases
  • Provides regular reports to PRP team on wage and hour findings and recommendations
• Assesses gaps and opportunities for improvement of policies and processes relating to HR compliance and recommend practical solutions for VOALA, SCADP, and affiliates
• Identify areas of improvement and partner with Manager - HR Compliance and HR Service team to develop and execute solutions
• Ensures timely communication and dissemination of directed changes; partners with Orientation and On-boarding team to ensure quality dissemination of policy information to all employees, interns, and volunteers for VOALA, SCADP, and affiliates

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges.

ESSENTIAL DUTIES:

• An essential function of this position requires incumbents to report to the office.
• Assists compliance and program audits; as required by funders for employment matters
• Wage & Hour Compliance – Gather Data for ER team
• Monthly Audit of Overtime and Meal/Rest Period compliance, conduct analysis, draft report, make recommendations and follow-up
• Work with ER team to develop programs and processes to achieve higher regulatory compliance
• Communicate with program leadership and Payroll/Accounting departments
• Provides ad hoc analytic reports as needed for employment compliance matters
• Other duties as required and may be subject to change

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION:

• Bachelor’s Degree or equivalent combination of education and work experience (4 years of relevant experience / coursework)

EXPERIENCE:

• Minimum three years of Human Resources related experience.
• Minimum one years’ hands on experience in onboarding, offboarding, and employee documentation compliance.

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment