Installation Administrative Assistant

Job Description

Job Description

The Installation Administrative Assistant provides administrative support to the Installation Department of a growing life safety and security systems company. This entry-level position assists with scheduling, customer communication, project documentation, data entry, and general office support to help ensure installation projects are completed efficiently and professionally.

This is an excellent opportunity for someone looking to start a career in project coordination, operations, or office administration within the life safety industry.

Essential Duties and Responsibilities

Administrative Support

• Assist with scheduling installation appointments and coordinating calendars.
• Enter and maintain customer and project information in company software systems.
• Create and organize project files and documentation.
• Process installation paperwork, work orders, and related documents.
• Maintain accurate electronic and physical records.

Customer Communication

• Contact customers to confirm installation appointments.
• Provide customers with scheduling updates and project information.
• Answer incoming calls and direct inquiries appropriately.
• Maintain professional communication with customers, vendors, and team members.

Installation Department Support

• Assist project managers and installation coordinators with daily administrative tasks.
• Track project documentation and ensure all required forms are completed.
• Support permit and inspection scheduling as directed.
• Monitor project status updates and maintain accurate records.
• Help coordinate material deliveries and project logistics.

Data Entry and Reporting

• Update job information in company systems.
• Maintain accurate project and customer data.
• Assist with generating reports and tracking installation activity.
• Ensure documentation is complete and properly filed.

Dynamic Protection Systems provides high-quality fire and security solutions to residential and commercial customers throughout New Jersey and the Tri State Area. With more than three decades of experience, our commitment to exceptional customer service, quality workmanship, and reliable protection remains at the heart of everything we do.
We specialize in the sales, design, installation, service, inspections and monitoring of fire and security systems, helping our customers protect their homes, businesses, facilities, and the people who matter most.
Our team takes pride in delivering dependable solutions tailored to each customer's needs and budget. Our technicians receive ongoing training and manufacturer certifications to ensure they have the knowledge and skills necessary to provide professional, high-quality installations and service.
We also provide 24/7 UL-approved central station monitoring, giving our customers confidence that their systems are supported around the clock.
At our company, we believe our success is built on our customers and our staff. We are committed to maintaining a professional, supportive, and customer-focused environment where employees can develop their skills and take pride in the work they do.
Join a company with a long-standing reputation for quality, service, and protecting what matters most.

Company Description

Dynamic Protection Systems provides high-quality fire and security solutions to residential and commercial customers throughout New Jersey and the Tri State Area. With more than three decades of experience, our commitment to exceptional customer service, quality workmanship, and reliable protection remains at the heart of everything we do.\nWe specialize in the sales, design, installation, service, inspections and monitoring of fire and security systems, helping our customers protect their homes, businesses, facilities, and the people who matter most.\nOur team takes pride in delivering dependable solutions tailored to each customer's needs and budget. Our technicians receive ongoing training and manufacturer certifications to ensure they have the knowledge and skills necessary to provide professional, high-quality installations and service.\nWe also provide 24/7 UL-approved central station monitoring, giving our customers confidence that their systems are supported around the clock.\nAt our company, we believe our success is built on our customers and our staff. We are committed to maintaining a professional, supportive, and customer-focused environment where employees can develop their skills and take pride in the work they do.\nJoin a company with a long-standing reputation for quality, service, and protecting what matters most.