Administrative Technician

About the City


Lafayette has an inescapable small-town feeling that provides a sense of belonging and connection. Whether it's eclectic Old Town, distinctive neighborhoods, or unique arts and outdoors spaces, the City has a warmth and character all its own, offering a unique vibe and spirit. Lafayette has appeared on numerous national lists of top places to live and safely raise a family.

We are a full-service City, which means services are provided directly to our community such as Police, Fire, Public Works, Economic Development, Parks and Recreation, Library and Community Arts Center. These types of services offer employment opportunities for a wide array of interests. The City's mission is to recruit, develop and retain a diverse, well-qualified and professional workforce that reflects the unique personality of the community we serve.

Exceptional City Provided Benefits:

• Medical, Dental, Vision
• 401A Retirement Plan (10.2% City, 8% Employee, immediately 100% vested upon hire)
• Life Insurance (One year's salary up to $150,000. AD&D coverage in equal amount)
• Tuition Assistance (up to $5000 per year for approved expenses)
• Employee Assistance Program (free counseling, travel assistance, legal aid, etc)
• Short and Long-Term Disability
• Bilingual Pay

Additional Benefits:

• Deferred Compensation and Roth Options
• Voluntary Life Insurance/AD&D
• Identity Theft Program
• Recreation Center Pass
• Wellness Punch Card (100 punches per year to use at golf course, waterpark, etc)

Leave:

• First year employees will accrue 80 hours Vacation
• Sick Leave
• Floating Holiday Leave
• 11.5 paid City holidays.
• Other leave programs are offered to include FMLA, Parental and Bereavement Leave

Job Description Title

Administrative Technician

Pay Plan Title

Administrative Technician

Date Created / Revised

May 2026

Workers Comp Code

8810

FSLA Exempt / Nonexempt

Nonexempt

Department

Community Services

Division

Recreation

SUMMARY OR GENERAL PURPOSE:

Under the supervision of the Deputy Recreation Director, the position will provide a high level of support to the Recreation Division, performing a variety of administrative, clerical, and financial duties to support daily operations. The position focuses on administrative coordination, recordkeeping, communication, and customer service. This position is critical to ensuring efficient and effective Recreation Division operations and requires strong attention to detail, ability to balance multiple priorities, and clear communication with both internal teams and community partners.

This is a full-time, in-person position. The ideal candidate is a proactive critical thinker who is detail-oriented, organized, and customer-service minded with the ability to manage multiple tasks.

ESSENTIAL FUNCTIONS : The following duties are illustrative only and are not intended to be all inclusive:

• Provides excellent customer service through daily interactions with internal and external customers through phone, email, and in-person communication.
• Performs financial and accounting duties such as updating various reports, records, information in city accounting software, and providing general audits to the cash handling, reconciliation, and deposit of funds.
• Performs various accounting and budget support work, assisting with accounts payable functions and contract preparation for Recreation Division.
• Processes customer requests, payments, refunds, account updates, registrations, and accounting processes related to recreation programs and services.
• Perform administrative and clerical work including general office support, data entry, and preparation of notes and minutes.
• Organizes and maintains accurate and detailed databases, spreadsheets, files, records; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files.
• Reviews submitted materials for completeness and for accuracy of administrative and financial components.
• Assists with implementation, administration, and maintenance of department specific software and databases.
• Creates and analyzes program participation and facility utilization.
• Assists Recreation Division work groups with records management, special projects and activities, and customer requests for information.
• Assists with community outreach and engagement, representing the Recreation Division at meetings and events.
• Collaborate with other areas to support citywide events, interdepartmental projects, and facility scheduling.
• Designs, creates, and edits a variety of documents, including letters, memorandums, agendas, reports, lists, forms, schedules, flyers, event materials, and reports; creates job aids and training materials for various processes, procedures, and functions.
• Supports the maintenance of Recreation Division webpages by creating basic content, uploading and removing content, and ensuring effective functioning and organization of the site.
• Support the administration of Recreation Division surveys.
• Performs related work as required and assigned.

REPORTING RELATIONSHIPS:

SUPERVISION RECEIVED: Works under the general supervision of the Deputy Recreation Director.

SUPERVISION EXERCISED: None

TYPICAL QUALIFICATIONS:

KNOWLEDGE: Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and staff. Applicable business systems for the purposes of entering, monitoring, or retrieving data. Modern office technology.


SKILLS: Effective written and verbal communication skills. Demonstrated interpersonal skills including the ability to resolve problems and provide information to the public and internal staff in a responsive and courteous manner. Proficiency in office software. Attention to detail. Proofreading and error correction. Preparing reports and documents from established information or by following a standard format. Organizing and maintaining records and files. Bilingual fluency (English & Spanish) preferred.

ABILITIES: Obtain proficiency in new software applications. Manage time and duties effectively with limited oversight. Perform routine and non-routine clerical duties, operate standard office equipment, and prepare reports. Adapt through shifting priorities. Establish and maintain effective working relationships with co-workers, other departments, outside agencies, and the public.

EVIDENCE OF QUALIFICATIONS:

TRAINING: High School Diploma or equivalent required, with additional education at the college level preferred.

EXPERIENCE: One (1) to three (3) years general administrative and customer service experience required; or any equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills and abilities to perform the essential functions of the job. Experience in local government is preferred.


WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Work will be performed primarily indoors in a standard office setting with frequent interaction with staff and the public, both in-person and over the phone, including during emergencies and other difficult customer service situations. The position requires prolonged periods of sitting/standing at a desk, working on a computer, and regular use of hands for typing and operating office equipment. This involves repetitive motion and sitting. The employee is frequently required to use hands, talk, or hear; occasionally required to walk, handle objects, tools, or controls, and reach with hands and arms. Specific vision abilities include close vision and the ability to adjust focus. Travel to off-site locations for meetings or training may be required.

INDEPENDENCE OF ACTION :


Work is performed in accordance with standard practice and methods requiring initiative to complete recurring assignments independently and judgment to determine which of many methods are applicable in any given situation. Unfamiliar situations are expected to be researched to develop a recommendation and escalated to the supervisor. Finished work is expected to attain objectives and adhere to deadlines.


EQUIPMENT USED :


Standard office equipment to include computers and associated software such as: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, SharePoint, Teams), payment processing, and database management software, Adobe Acrobat, video conferencing; printer, scanner, copier, calculator, multi-line phone system.


SPECIAL REQUIREMENTS :


CPR/AED/First Aid certification or the ability to obtain within 90 days of hire.

Please ensure your application is complete and submitted prior to 11:59 pm on May 29 , 2026, to be considered. Incomplete applications will be withdrawn from the process.