Administrative Assistant 4 Jobs

Administrative Assistant 4 (Receptionist)

PDS Defense, Inc. is seeking an experienced and professional Administrative Assistant 4 to serve as the front-facing receptionist at our Everett, WA site. This individual will play a critical role in creating a welcoming environment while supporting site security, administrative operations, and daily office functions. This position is ideal for a highly organized, enthusiastic, and customer-focused professional who thrives in a fast-paced, people-facing role.

Key Responsibilities

• Greet guests, visitors, and contractors while coordinating with site hosts for access
• Manage visitor processes including forms, Wi-Fi permissions, and badge issuance
• Support site security and global trade compliance procedures
• Partner with security leadership to issue and manage employee access badges
• Answer incoming calls, take messages, and respond to front desk emails
• Coordinate conference room scheduling and arrange catering for meetings/events
• Receive, sort, and distribute mail; notify staff of deliveries
• Perform clerical tasks such as filing, data entry, scanning, and photocopying
• Utilize Microsoft Office and internal systems for administrative support

Qualifications Required:

• High school diploma or GED equivalent
• 6-7 years of administrative or receptionist experience
• Proficiency with Microsoft Outlook, Excel, and Zoom
• Strong organizational, communication, and multitasking skills
• Ability to manage conference room setups and support new hire onboarding
• U.S. Citizenship required
• Positive attitude with strong work ethic
• Enthusiastic, friendly, and outgoing personality
• Excellent interpersonal and customer service skills

Schedule & Work Environment

• Monday - Friday, 7:00 AM - 4:00 PM (1-hour lunch)
• Fully onsite position (daily attendance required)
• Occasional overtime may be required (with prior approval)

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter. Military connected talent encouraged to apply. VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled