Administrative Assistant to HR

Administrative Assistant To Human Resources

The Beachwood City School District has an opening for an Administrative Assistant to HR. HR degree and/or background preferred. Full-time (year-round) 8 work hours per day.

Position Summary

Assist the Assistant Superintendent and Director of Pupil Services & Human Resources. Coordinate the onboarding process for all new employees. Serve as a resource to staff about employee-related benefits.

Job Responsibilities & Duties

• Assist in the District recruiting and hiring process
• Assist in the transition to new human resource systems
• Implement new staff records system and move to an electronic personnel file
• Post open positions online
• Coordinate the pre-employment process for new staff members including:
• the administration of the computerized BCI/FBI background check
• license verification
• pre-employment paperwork
• benefit enrollment forms
• Coordinate and prepare personnel resolutions and documentation with District Administrators for Board of Education meetings
• Along with the Director of Pupil Services & Human Resources, maintain accurate employment records/database of all District staff including dates of employment, current licensure, certifications, permits, contact information
• Provide required employee data to EMIS Coordinator and Payroll Specialist, as needed
• Ensure regulatory compliance with all Federal and State employment laws and ODE regulations for the maintenance of employee personnel files
• In coordination with the Director of Pupil Services & Human Resources, process and monitor benefit enrollment applications, changes in benefits coverage/qualifying events and review billing statements for healthcare and life insurance programs
• Prepare and maintain seniority lists for all certificated and classified staff members by department and certification
• Prepare/distribute contracts and salary notifications, supplemental contracts, and service contracts for all District employees
• Monitor the front door and phones for the central office administrative departments as needed
• Process fee payments and provide reports to the Treasurer's office
• Organize and distribute mail and packages
• Other duties as assigned

Required Knowledge, Skills, and Abilities

• Ability to work effectively with others as part of a team
• Ability to produce accurate and quality work with little supervision and high motivation to meet deadlines
• Strong organizational skills and multitasking ability required
• Ability to operate and troubleshoot computer and standard office equipment
• Knowledge of Federal and State employment laws including but not limited to FMLA, Worker's Compensation, FLSA, HIPPA, ADA/ADEA
• Ability to prepare a variety of correspondence, job postings, memorandums, forms, and concise reports with speed and accuracy
• Knowledge of correct English usage, grammar, punctuation, vocabulary, and spelling
• Knowledge of computer office software application programs utilized for communication, accounting, word-processing
• Personal & Professional Conduct Requirements
• The employee shall exercise honesty and integrity in their relationship with the Board of Education and the administration.
• Provide dependable, competent service that is thorough, accurate and effective
• Act as a unifying source, maintain excellent relations with co-workers and supervisors
• Maintain the confidentiality of sensitive information
• The employee shall follow any applicable licensure code of conduct.
• The employee shall immediately report known and suspected misconduct of their co-workers or violations of Board policy and procedure by their co-workers.
• The employee shall actively support the efforts of the Board of Education, Superintendent, and Treasurer/CFO in the pursuit of the District's mission, goals, activities, and interests.
• The employee shall not disrupt District operations or undermine the District's mission, goals, activities, and interests.
• The employee shall interact in a positive manner with staff, students, and the public and promote a positive image of the District through exemplary personal and professional conduct by:
• Communicating clearly and effectively both orally and in writing, with tact, diplomacy and excellent grammar;
• Demonstrating intercultural awareness and cultural competency;
• Using effective listening skills; and
• Remaining free of any alcohol or controlled substance abuse and the influence or aftereffects thereof in the workplace or at school events and activities.

Physical Demands

Ability to hear and speak, read and write, sit and/or stand for extended periods of time, use hands to operate a computer and other equipment, kneel, bend at the waist, reach overhead above the shoulders and horizontally, to retrieve and store files and supplies, ability to lift, carry, push and pull items up to a maximum of fifty (50) pounds.

Free Speech

While the U.S. Constitution's First Amendment protects speech relating to matters of public importance made by public employees as citizens, the First Amendment does not protect employee speech made pursuant to their official duties. Employees may be subject to discipline for speech pursuant to the official duties outlined in their Job Description and any applicable licensure code of conduct.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

Ohio Department of Education