Administrative Assistant 3

Administrative Assistant 3

The Administrative Assistant coordinates the comprehensive administrative, financial, and operational functions for both the Student Wellness Center (SWC) and the Student Advocacy Center (SAC) within the Holistic Student Well-being portfolio. This role provides direct administrative support to the Directors of both centers, as well as general operational support for both full-time staffs. The individual in this position must navigate the unique workflows of two high-traffic, student-centered departments, requiring exceptional multi-tasking abilities, fiscal precision, and total discretion with confidential and private information.

This position will work on site. The office is open 9am-5pm Monday-Friday.

Qualifications

Required:

• High School diploma or GED.
• Minimum of 2 years of professional administrative, office management, or business administration experience.
• Proven ability to work independently and seamlessly manage complex workflows across two distinct teams or offices.
• Demonstrated knowledge of business and financial principles, including experience with financial operations, procurement, purchasing, expense reports, balancing financial sheets, or inventory management.
• Excellent written and verbal communication skills with a high attention to detail and strong relationship management capabilities.
• Proficiency with Microsoft Office Suite (specifically Word, Excel, and PowerPoint) and digital scheduling tools.

Desired:

• Bachelor's degree in business administration, financial management, communications, or a closely related field.
• 4 years or more of relevant administrative and operational experience, preferably within a higher education environment.
• Direct experience handling university purchasing systems, e-requests, travel reconciliation, and Workday financial systems (specifically within an Ohio State or similar higher education environment).
• Proven experience working with and potentially hiring and training student employees or part-time staff.
• Experience preparing comprehensive financial and operational reports.
• Experience coordinating projects and operational processes, with the ability to manage multiple workflows in a fast-paced environment.
• Ability to interpret and apply complex organizational/university policies and procedures.

Additional Information:

The hiring range for this position is $21.35-$23.08/hr. The offer for this position will fall within this range based on internal equity, the unit's available budget, and the selected candidate's qualifications.

Career Roadmap Designation

Function: Business Planning and Operations

Sub Function: Administrative Assistance

Career Level: Technical 2

Ohio State will not sponsor applicants for work visas for this position.

Office of Student Life Mission Statement: The Office of Student Life fosters students' development, learning, well-being and sense of belonging; empowers students to achieve their academic, personal and professional goals; and prepares students to be engaged in a global society.

Location:

Recreation and Physical Activity Center (0246)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.