Office Assistant

About Our Academy

Ivywood Classical Academy is a tuition-free public school that educates students using the virtues-based and rigorous classical education tradition. The classical curriculum is time-tested, research-based, and is proven to develop children into thoughtful, caring, educated, freethinking young adults. The curriculum emphasizes an education in the humanities, sciences, and arts, and integrates Spanish and Latin language to promote depth in learning.


Ivywood strives to produce students of high moral character who understand the world and what it means to be a contributing member of society. We place a strong focus on the why behind our lessons, which fosters a love for learning and inspires wonder in our students. Ivywood Classical Academy is a proud Hillsdale College Barney Charter School Initiative (BCSI) Member School.


A successful candidate for this position has:

• An unwavering belief that students need an intentional and consistent focus on virtue.
• A love for children and a strong desire to cultivate the wonder and joy of learning everyday.
• An ability to be a subject-matter expert, and share your love of the liberal arts tradition.
• An ability to build relationships with students, parents, and colleagues.
• A desire to foster a tight-knit community in and out of the classroom.

About the role

To assure the smooth and efficient operation of the academy office as the

communications and operations center for the partnership between internal and external stakeholders in achieving educational excellence for all children.

What you'll do

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

• Performs usual office routines.
• Handles and prepares correspondence for the school leader and academy board.
• Maintains student records as required by law and by local policy.
• Receives and routes all incoming calls.
• Demonstrates positive customer and community relations at all times with all people.
• Serves as the School Leader's frontline representative.
• Maintains the daily teacher attendance record and substitute teacher records.
• Assists teachers in preparing instructional materials upon request.
• Processes enrollment procedures for all students.
• Carries out financial operations at the site level, including payroll, purchasing and financial accounting.
• Compiles and maintains an up-to-date directory of students and staff throughout the year.
• Maintains a log of visitors to the academy.
• Applies positive customer service to the role and is perceived as a team member by the staff.
• Assists teachers with simple technology questions.
• Manages the academy website.
• Coordinate daily substitute teacher coverage by securing qualified substitutes for planned and unplanned staff absences.
• Communicate with employees, school leaders, and substitute teachers regarding assignments, schedule changes, and coverage needs.
• Maintain the substitute teacher roster and scheduling records to ensure efficient staffing and accurate reporting.
• Carries out other duties assigned by the school leader and Choice Schools Associates, L.L.C.

Qualifications

Minimum Requirements:

• High school diploma required
• Exemplary work habits verified by reference check.
• Computer skills in data processing, spreadsheets, databases and research.
• Valid Michigan driver's license.

Desired Qualifications:

• Associates degree or two years of college credits.
• Trained in CPR and first aid.
• Ability to communicate with students, staff and parents.
• Use of proper grammar and vocabulary.
• Reputation for self-control and sound interpersonal skills.
• Experience in an educational setting with school-age children is desired.

• Ability to work effectively with students and families.

About Choice Schools Associates

Ivywood Classical Academy is part of the Choice Schools Community. As a comprehensive education service provider, Choice Schools offers a student-centered approach to tailored school operations support. Much like a superintendent's office, Choice Schools provides invaluable assistance in various crucial areas, including instruction, professional development, curriculum, human resources, finance, compliance, communications, and enrollment. By being a part of the Choice Schools Classical Model, Ivywood is a vibrant community of learning, comprised of multiple other outstanding environmental schools within the state. The Classical Model will provide you with the support and collaboration of a large district while serving at a tight-knit community school in your area.