Executive Administrative Assistant

Job Description

Job Description

Description:

Health Insurance Experts that guide you from enrollment to peace of mind!

At Catch Coverage, we’re more than an Insurance organization we’re a team of dedicated, compassionate professionals united by a mission to improve lives and elevate the customer experience. When you join us, you become part of a forward-thinking, customer-focused culture that invests in your growth, supports your wellbeing, and empowers you to make a meaningful impact on people’s everyday lives.

If you’re ready to advance your career in a dynamic, innovative, and genuinely supportive environment, apply today and discover why Catch Coverage is shaping the future of Insurance.

Job Position: Executive Administrative Assistant

PURPOSE OF THE JOB:

The Executive Administrative Assistant will serve as a trusted right hand to three C-Suite Owners of Catch Coverage, a growing health insurance company with over 500 employees. This highly visible and fast-paced role requires an experienced, polished, and proactive professional who can seamlessly support senior leadership across multiple locations including Fort Lauderdale and Clearwater. This role is onsite and will be based out of our Clearwater, FL office. This role demands 100% discretion and professionalism at all times there are no exceptions. The ideal candidate brings exceptional organizational skills, sharp attention to detail, a high degree of discretion, and the technical savvy to thrive in a modern, dynamic executive environment.

RESPONSIBILITIES:

• Provide high-level administrative support to three C-Suite Owners, anticipating needs and managing priorities with minimal direction

• Manage and prioritize complex, multi-executive calendars, proactively resolving scheduling conflicts and ensuring leaders are prepared for every commitment

• Screen, triage, and draft correspondence on behalf of executives, ensuring timely and professional communication at all times

• Coordinate any domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries

• Attend executive meetings, take accurate and thorough notes, and distribute action items and follow-ups in a timely manner

• Serve as a communication liaison between the C-Suite and internal departments, external partners, and stakeholders across both the Fort Lauderdale and Clearwater locations

• Prepare, edit, and format executive-level presentations, reports, and documents with a high degree of accuracy and professionalism

• Manage confidential and sensitive information with the utmost 100% discretion and integrity

• Coordinate logistics for executive meetings, board sessions, offsites, and company events

• Manage expense reporting and reconciliation for all three executives

• Leverage technology platforms and tools to streamline workflows, improve efficiency, and support cross-location collaboration

• Handle special projects and ad hoc assignments as directed by the C-Suite

• Minimum of ten (10) years of experience as an Executive Assistant or Administrative professional supporting C-Suite or senior level executives

• Experience supporting multiple executives simultaneously in a fast-paced, multi-location environment strongly preferred

• Must be based in or willing to work from our Clearwater, FL office 5 days a week.

• Exceptionally organized with a strong ability to manage competing priorities, meet deadlines, and adapt quickly to shifting demands

• Tech-savvy with advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Google Workspace, and virtual collaboration tools

• Experience with calendar management platforms, travel booking systems, and expense management software

• Outstanding written and verbal communication skills professional, polished, and clear

• High degree of professionalism, discretion, and sound judgment when handling confidential information

• Proactive and solutions-oriented mindset with a strong sense of ownership and follow- through

• Strong interpersonal skills with the ability to build relationships across all levels of the organization with complete discretion.

• Experience in the insurance, healthcare, or financial services industry is a plus

• Bachelor’s degree preferred; equivalent experience will be considered

BENEFITS:

• Paid Holidays (6)

• Paid Time Off

• Medical Insurance, National Plan Options

• Dental Insurance

• Vision Insurance

• Voluntary Life and ADD

• Plans including Accident, Critical Illness, Hospital Indemnity

• Employee Assistance Program

• 401(k) with portion of Co Match

• Bereavement Leave Jury Duty Pay