Office Asst - Crash Investigations

**JOB SUMMARY** Under general supervision, performs complex payroll scheduling and clerical duties for uniformed or investigative operations of their assigned district requiring a thorough knowledge of payroll systems and organizational/departmental policies and procedures.**ESSENTIAL JOB FUNCTIONS:*** Scheduling functions, including but not limited to: + Entry/Modification, Scheduling, reviewing Time-off/Leave entries. + Cross referencing any paper exceptions or notations with timekeeping system.* Coordinating minimum staffing standards and schedules (including training and court) with district commanders.* Coordinating with district timekeeper for resolution of payroll issues and maintaining support documentation. + Answer questions and disseminate information requiring a thorough knowledge of Department and organizational policies and procedures. + General office duties, including but not limited to:* Scanning, Copying, Filing and file organization. + Administrative support functions including but not limited to:* Composing and typing correspondence, memoranda, schedules and reports.* Preparing, compiling and distributing written materials and mail; maintaining bulletin boards, ordering supplies* Making equipment and building repair requests.**OTHER JOB FUNCTIONS:*** Review and process counterfeit money.* Review and enter Outside agency reports.* Ability to cross-train and serve in a backup capacity for other district office assistants.* Adhere to all additional job-related instructions and to carry out any other duties assigned by their supervisor.**MINIMUM QUALIFICATIONS:****Knowledge, Skills and Abilities Required:*** Knowledge of office and administrative practices and procedures.* Skill in using PC Software including current Microsoft Office Suite of applications.* Skill in communicating professionally and tactfully with other city employees and the public by oral and written means.* Skill with organization and attention to detail.* Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies.* Ability to work independently under general instructions.* Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.* Ability to operate a variety of office equipment including but not limited to PC, telephone, calculator, scanner, and copier.* Ability to prioritize deadlines and tasks.* Ability to learn new systems and procedures quickly.* Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.* Ability to understand mathematical calculations involving fractions, percentages, and decimals.* Ability to work within a set schedule.**Qualifying Education and Experience:*** The above knowledge, skills and abilities may be demonstrated by one year of college.* Plus, two (2) years related clerical experience.* Any equivalent combination of education and/or experience may be substituted for the above.Employment Screenings Required:* Criminal background check* CJIS complete background check #J-18808-Ljbffr City of Arlington