Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join a growing property management team. This role is responsible for the full-cycle accounts payable process, ensuring vendors, contractors, and service providers are paid accurately and on time. The ideal candidate will have experience in property management, real estate, or a high-volume AP environment and possess strong organizational and communication skills.

Key Responsibilities

• Process high-volume invoices for multiple properties and entities.
• Review, code, and enter invoices into the accounting system.
• Match invoices to purchase orders, contracts, and supporting documentation.
• Ensure proper approval workflows are followed prior to payment.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve payment discrepancies.
• Communicate with vendors, property managers, and internal departments regarding invoice and payment inquiries.
• Maintain accurate vendor records, including W-9s and insurance documentation.
• Assist with month-end close by preparing AP reconciliations and accruals.
• Support 1099 preparation and year-end reporting.
• Ensure compliance with company policies and internal controls.

Qualifications

• 1+ years of Accounts Payable experience.
• Property management, real estate, construction, or multi-entity accounting experience preferred.
• Experience processing a high volume of invoices.
• Strong understanding of AP procedures and three-way matching.
• Proficiency in Microsoft Excel.
• Experience with property management or accounting software such as Yardi, MRI, AppFolio, RealPage, or similar preferred.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong verbal and written communication skills.

Preferred Skills

• Experience working with multiple properties or entities.
• Ability to prioritize deadlines in a fast-paced environment.
• Team-oriented with a customer-service mindset.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.