Administrative Business Partner

Administrative Business Partner

Employee Benefits is the core of our business and at our heart we are a people-focused organization. Every day, we help over 100,000 employers give their employees peace of mind by providing health, pharmacy, long and short-term disability, vision, dental and other insurance solutions. What makes us unique is that we can surround our clients with more services and more technology-based tools and a team of advisors that simply cares more than anyone else.

If you want a career giving people the reassurance that they can have access to the health care they need for themselves and their loved ones, join OneDigital.

Our Newest Opportunity:

Summary:

The Administrative Business Partner supports the Executive Vice President and the broader Massachusetts market leadership team across a wide range of endeavors. This role manages the daily operations of all office locations, provides clerical, administrative, and time management support, and assists other company executives as needed. The Administrative Business Partner also plays an active role in culture-building initiatives, business development activities, and event planning serving as a key connector across the office and the community.

Essential Duties and Responsibilities (include but are not limited to):

Executive & Administrative Support

• Completes a broad variety of administrative tasks including: managing an active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans.
• Prioritizes and follows up on incoming issues and concerns addressed to the EVP, including those of a sensitive or confidential nature.
• Works closely and effectively with the EVP to keep them well informed of upcoming commitments and responsibilities.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda of senior management team meetings and off-sites.
• Oversees all practical arrangements for executive meetings (room arrangements, catering needs, etc.).
• Receives and interacts with incoming visitors, clients, and guests.
• Interacts with internal staff at all levels.
• Assists with various HR matters and other duties as assigned.

Office Management

• Manages the day-to-day operations of all Massachusetts office locations.
• Responsible for ordering and maintaining supplies across all offices, ensuring adequate inventory levels at all times.
• Stocks supply cabinets and common areas on a weekly basis; conducts regular audits to anticipate needs and avoid shortages.
• Serves as the primary point of contact for office vendors, facilities issues, and space-related needs.
• Maintains a clean, organized, and welcoming office environment that reflects OneDigital's culture and standards.
• Coordinates with building management and internal teams on office logistics, maintenance, and any physical workspace needs.

Culture & Events Vibe Tribe Committee

• Serves as a lead organizer and idea generator for the "Vibe Tribe" culture committee, driving employee engagement and morale across the Massachusetts market.
• Coordinates and executes a calendar of internal events, team celebrations, recognition programs, and culture-building initiatives throughout the year.
• Collaborates with committee members to brainstorm, plan, and bring creative ideas to life from concept through execution.
• Manages event logistics including venue coordination, catering, invitations, communications, and day-of execution.

Business Development Support

• Partners with the Sales team on business development activities, including supporting client events, prospecting initiatives, and external-facing engagements.
• Represents OneDigital professionally at offsite events, conferences, and community functions.
• Assists with the preparation of materials, logistics, and follow-up for business development efforts.

Qualifications, Skills and Requirements:

• Poised and confident individual with excellent communication skills.
• Must be able to effectively prioritize multiple tasks, meet short deadlines and take direction well.
• Must be able to coordinate multiple schedules and produce accurate work despite frequent interruptions.
• Possess the ability to perform assigned duties with minimum supervision.
• Have strong attention to detail and accuracy.
• Must be able to adapt and function well in fast-paced environment.
• Must be able to maintain confidentiality at all times and with unquestionable integrity.
• Ability to build strong professional relationships with stakeholders, including staff and external partners.
• Demonstrated proactive approaches to problem solving, with strong decision-making capability.
• High emotional maturity.
• Ability to perform well within a team as well as independently.
• Energetic, creative, and enthusiastic about culture, community, and employee engagement.
• Comfortable and professional in client-facing and external event settings.
• Advanced proficiency in Microsoft Office.

Education, Training and Experience:

• 3+ years of experience supporting Executive and C-Suite professionals, required; 5+, preferred.
• Bachelor's Degree, preferred.
• Experience handling sensitive and confidential matters.
• Prior office management or facilities coordination experience, preferred.
• Experience with event planning or employee engagement initiatives, a plus.

The typical base pay range for this role nationwide is $70,000 to $80,000 per year. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company's performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, "protected characteristics"). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francsico

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or 'ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

Thank you for your interest in joining the OneDigital team!