Administrative Support Worker - Simpson Thacher & Bartlett Houston

The Facilities Coordinator is responsible for a variety of back-office services and support functions for the Houston office.

Job Responsibilities

• Acts as point person for communication with Maintenance team, Office Services, Office Managers, and Professional Staff.
• Record all building, vendor, contractor, and maintenance activities and tasks.
• Record, log, and track all temperature, facilities, and Office Services requests.
• Schedule and coordinate in-office moves for Associates and support staff.
• Identify requests that should be forwarded to Building Management or Property Management Office; record, delegate and update status of requests.
• Tracking office supplies inventory and ordering as needed. Maintaining all of the mini-supply centers stocked and organized.
• Keeping copier rooms stocked with paper/toner, and refilling paper trays on a daily basis.
• Assist the Facilities and Operations teams in creating job orders.
• Act as back up to Administrative Floater to perform administrative duties including ordering office nameplates, supplies, and preparing visitors office.
• Walk space throughout the day to review operation of equipment (lights, photocopiers, digital scanners, etc.) and ensure safe environment.
• Coordinate with Facilities Manager regarding conference room furniture configuration (when needed).
• Retrieve, sort and distribute all incoming and outgoing mail and packages.
• Maintain postage log for incoming and outgoing mail/packages
• Assist and coordinate with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.).

Perform other duties as assigned.

Qualifications

Required

• 2-3 years’ experience required
• Basic computer skills in MS Excel, Outlook, Word, and PowerPoint
• Ability to effectively present information verbally and in writing.
• Basic math skills: addition, subtraction, multiplication, division
• Strong organizational skills
• Strong attention to detail
• Ability to effectively prioritize, organize, plan and multi-task work activities in a high pressure/fast-paced environment.
• Ability to use diplomacy and discretion. Must act with professionalism at all times
• Client-focused with the ability to provide customer service in a professional manner
• Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks

Preferred

• Experience in a large law firm preferred
• 4-5 years of experience in a Facilities or Operations role

Education

High School Diploma

Other