Account Clerk

Account Clerk III

The authorized level of the position is Account Clerk III. Applications are being accepted down to the Account Clerk I in the event of recruiting difficulties. Salary Range: Account Clerk I, SR-06: $3,141.00 per month Account Clerk II, SR-08 : $3,266.00 per month Account Clerk III, SR-11 : $3,606.00 per month

Location: Washington Middle: 1633 S King St, Honolulu, HI 96826 Job Type: Permanent, Full-time 12-month

Position % 100% Position Number 1857

Opening Date: 08/16/2026 Max Number of Applicants: 25

Description: The duties include verifying and entering details of costs, charges or other similar bookkeeping items to correct accounts or classifications; receiving, receipts and deposits cash collections of various kind, and maintaining appropriate records; performing numerous types of computations such as discount, interest, ratio and percentage; explaining details of services, methods or policies; preparing requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services; processing invoices and may prepare vouchers for approval to authorize disbursement; maintaining inventory control records; reviewing the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results; composing correspondence requiring specific knowledge of methods, procedures, policies or other information; determining the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made; summarizing transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made; totaling entries at specified intervals and taking a trial balance of debits and credits; determining corrective entries required to bring accounts into balance; closing and reconciling accounts; and may supervise one or more lower-level account clerk or other subordinates.

Minimum Qualifications: Experience Requirement: Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class Title - General Experience (years) - Specialized Experience (years) - Total (years) Account Clerk I - 1/2 - 0 - 1/2 Account Clerk II - 1/2 - 1 - 1-1/2 Account Clerk III - 1/2 - 2* - 2-1/2 *Some Account Clerk III positions require that applicants possess supervisory aptitude. Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience. Substitution of Education for Experience: Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience. Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years. Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience. Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis: A baccalaureate degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level. Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provide the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc.

Supplemental Information: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity: The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday: New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

Benefits: 12-month civil service and SSP employees enjoy a range of competitive benefits: Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. Group Life Insurance: The State provides a free life insurance policy for employees and retirees. Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. Tax Shelter Annu