Accounts Payable Specialist

Temp-To-Hire Accounts Payable Specialist in the New Britain CT area. In-Office 5 days a week

Accounts Payable Specialist

• Manage the full accounts payable cycle, including receiving, date-stamping, reviewing, coding, and processing vendor invoices for timely payment.
• Ensure all invoices are properly approved, coded, and supported by required documentation prior to payment processing.
• Review purchase orders for accuracy, appropriate coding, and authorized signatures; match invoices to supporting documentation.
• Enter invoices into MIP (Sage), post transactions, prepare pre-check reports, and obtain necessary approvals.
• Process weekly check runs, including printing checks, coordinating executive signatures, and distributing payments to vendors.
• Maintain accurate payment records by marking invoices as paid and filing all related documentation and reports.
• Receive, track, and file purchase orders, ensuring proper reconciliation with invoices and receipts.
• Record and reconcile manual checks, verifying receipt documentation and maintaining audit-ready records.
• Manage daily cash and check logs, ensuring timely transfer of funds and supporting documentation to Accounts Receivable.
• Process monthly client stipends, provider payments, DCF respite payments, and recurring vendor billings, including rent and consultant fees.
• Support petty cash administration, including replenishment and reconciliation activities.
• Process outreach-related payables and ensure accurate allocation of expenses.
• Maintain and update vendor records, including W-9 documentation, 1099 reporting information, and new vendor setup.
• Follow up on missing receipts and documentation related to purchase orders, invoices, corporate credit cards, and manual payments.
• Investigate past-due balances, billing discrepancies, and late fees to ensure accurate and appropriate payment processing.
• Reconcile and code corporate credit card expenses, track outstanding receipts, and provide monthly reporting to leadership.
• Post receipts and supporting documentation to designated account tracking spreadsheets for reconciliation purposes.
• Monitor and maintain adequate supplies of checks, purchase orders, and other accounts payable materials.
• Assist with special projects and perform additional accounting and administrative duties as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.