Registrar

Undergraduate And Graduate Registrar

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Salary: $31.83

Job Requisition ID: 134427WD

Reporting to the Operations Manager for a Division in the Humanities and Social Sciences this position serves as the Undergraduate and Graduate Registrar. The Registrar is the primary student records contact for the Director of Undergraduate Studies (DUS) and the Director of Graduate Studies (DGS). This position is the departmental source for course and curriculum support, degree progress, academic deadlines, policies, procedures, and activities.

Responsibilities include overseeing and coordinating administrative, program, and office activities of the DUS and/or DGS. Serving as the primary support for DUS and DGS and principal contact for managing degree progress or activities related to registration, etc. Monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS or DGS of identified problems for faculty action with the DUS and/or DGS. Coordinating teaching schedules for academic classes; scheduling classroom assignments. Assisting the DUS and/or DGS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS). Scheduling course offerings and discussion sections in CourseLeaf. Supporting the recruitment and admissions processes for the department including planning events, assisting with student academic activities, responding to general inquiries and requests for information regarding the academic program and developing expertise on departmental registrar processes and procedures. This position may also arrange travel, update websites and process expenses.

This position may be required to support events after business hours and requested to provide coverage for other departmental staff. Perform other duties as assigned.

The current hybrid work schedule for this position is 4 days on campus with 1 remote workday. You may be required occasionally to work on site more often in a given week due to operational needs. In the event, the university/department transitions to being on campus five days a week, either temporarily or permanently, the hybrid schedule will be suspended.

Required Skills and Abilities:

• Demonstrated ability to work independently and flexibly as part of a team. Ability to manage time to be efficient and productive. Excellent verbal, written and interpersonal skills. Ability to be self-motivated, show initiative and follow through.
• Ability to exercise discretion and maintain confidentiality in handling sensitive information. Demonstrated intermediate to advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to multitask, prioritize, meet deadlines, and work effectively with competing deadlines. Demonstrated ability to learn new systems, processes, and software.
• Experience in organizing and coordinating events. Proven ability to manage financial transactions, including expense reimbursements.
• Excellent organizational skills, accuracy, and attention to detail. Demonstrated ability to solve problems and anticipate actions as needed even in the face of conflicting demands. Reliable history of excellent attendance and punctuality.

Preferred Skills and Abilities:

• Experience with Workday and knowledge of the university policies and procedures.
• Website maintenance experience and experience with Degree Audit and CourseLeaf.
• Prior experience working in an academic setting supporting faculty, students, and staff.

Principal Responsibilities:

• Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff.
• Processes applications for admissions. Ensures compliance with administrative policies and procedures.
• Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy.
• Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate.
• Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses.
• Updates, edits, and writes program publications. Coordinates production and distribution of publications.
• Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities.
• Monitors financial records and activity.
• Oversees and instructs support staff. Performs clerical functions incidental to office activities.

Required Education and Experience: Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.