Legal Administrative Assistant

Legal Administrative Assistant

Location: Springfield, MO

Schedule: Full-Time | Monday-Friday

Compensation: $60-70k annually + Comprehensive Benefits

A nationally recognized Am Law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support attorneys within its Real Estate and Business Transactions practice groups. This position offers the opportunity to work in a collaborative, fast-paced legal environment while providing critical administrative and client service support to a team of attorneys and legal professionals.

The ideal candidate is proactive, professional, and able to manage multiple priorities while maintaining a high degree of accuracy, confidentiality, and responsiveness.

Key Responsibilities

• Provide administrative and secretarial support to multiple attorneys and legal professionals.
• Manage calendars, coordinate meetings, and handle scheduling logistics.
• Prepare, format, proofread, and revise legal and business documents.
• Maintain paper and electronic client files and document management systems.
• Process conflict checks, new matter openings, and related administrative requests.
• Enter attorney time and assist with billing, pre-bill reviews, and invoice preparation.
• Coordinate travel arrangements and prepare detailed itineraries.
• Manage incoming and outgoing communications, including telephone and email correspondence.
• Prepare expense reports, reimbursement requests, and other accounting-related documentation.
• Collaborate closely with accounting, records, and other administrative departments to support client matters.
• Track continuing legal education (CLE) requirements for assigned attorneys.
• Deliver exceptional client service while handling sensitive and confidential information with discretion.

Qualifications

• Minimum of 1 year of administrative assistant experience required.
• Prior experience in a law firm or legal department preferred.
• Experience supporting Real Estate, Corporate, or Business Transactions attorneys is highly preferred.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Experience with document management systems and Adobe Acrobat is a plus.
• Strong organizational, communication, and multitasking skills.
• Ability to prioritize competing deadlines in a fast-paced professional environment.
• Demonstrated professionalism, discretion, and attention to detail.