Bilingual Office Administrator (Sales Support / Project Management)

Position Type : Full time, On-site Location : New Jersey, USA Role Overview We are seeking a detail-oriented, bilingual Office Administrator to support sales operations and project coordination . This role is ideal for someone who is customer-centric , highly organized , and interested in working at the intersection of sales, operations, and technology . You will play a key role in ensuring smooth communication between clients, internal teams, and global operations . What You’ll Do Provide administrative and sales support to internal teams Coordinate project timelines and client communications Maintain and manage records, files, and databases (Salesforce) Prepare weekly reports and documentation Support daily operations with high attention to detail Assist with cross-functional communication between teams What We’re Looking For Fluent in Mandarin and English (written and verbal) 5+ years of administrative or office experience Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Ability to multitask and manage time effectively Strong organizational and problem-solving skills Detail-oriented , responsible, and self-motivated Experience with CRM systems (e.g., Salesforce) is a plus What You Get Full benefits (Medical, Dental, Vision) 401(k) + matching Paid time off Stable role in a growing global company Location: New Jersey (On-site, 5 days/week) Schedule: Monday – Friday, standard business hours About Shanghai Optics Shanghai Optics, Inc. is a leading provider of photonics and optical solutions , specializing in optical components , custom lens systems , and opto-mechanical assemblies . With vertically integrated design and manufacturing capabilities , we support global industries including medical , biotechnology , pharmaceutical , industrial , and research applications . Our mission is to deliver high-quality, cost-effective optical solutions while maintaining world‑class service for our clients across North America and Europe . Why Join Shanghai Optics At Shanghai Optics, you will be part of a fast‑growing, technology‑driven company where your work directly supports real‑world engineering applications . Work in a global photonics environment Gain exposure to advanced optical technologies Collaborate with international teams Grow within a dynamic and hands‑on workplace We are committed to equal opportunity employment and welcome individuals who are motivated, detail‑oriented, and eager to learn . #J-18808-Ljbffr