Office Manager

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director , the Office Manager contributes to ending homelessness by acting as a liaison for Breaking Groun d s taff, the community, and clients who are chronically street homeless . The Office Manager is responsible for welcoming guests; bookkeeping which includes petty cash, check requisitions and billing; scheduling; taking meeting notes; maintaining filing systems; writing letters and other correspondence; and maintaining client data.

This is a 35 hour work week. This position travels to multiple locations.

ESSENTIAL DUTIES:

• Greet guests, direct them to appropriate staff , and provide information

• Maintain petty cash, billing, check requests, and Metro cards

• Maintain facility and staff activity calendars

• Track vacations

• Keep an updated file of vendors

• Order and track supplies

• Maintain filing system including client data

• Order and keep an inventory of office supplies

• Answer phones, direct calls, and take messages

• Attend meetings and take notes

• Coordinate events

• Performs other related duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience

• Excellent interpersonal and problem-solving skills

• Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs

• Excellent writing and communication skills

• Ability to handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations

• Prefer red: bilingual in Spanish and English

• Valid NY, NJ, CT, or PA driver’s license with a good driving record, as defined by Breaking Ground is preferred

EOE/M/F/Vet/Disabled