Executive Assistant

Our client, one of the largest investment management companies in the world, is looking for someone to join their team as an Executive Assistant!!

**This is a hybrid 6-month contract that takes place in Malvern, Pennsylvania**

Skills and Experience

• Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio
• Provide Travel Support - Be thorough and proactive when making travel arrangements.
• Think about all the things that manager would need in advance and make the proper arrangements
• Provide Travel Support - Put all the details of manager’s travel on their calendar at the appropriate times so they can reference the information when needed

Responsibilities

• Maintains calendars on a timely and accurate basis for assigned management.? Schedules meetings promptly and accurately
• Organizes and prioritizes daily tasks to meet changing priorities
• Proactively to look for schedule conflicts and mitigate in a timely fashion
• Always look out at least 2 weeks in advance to allow for time to make changes
• Either makes the changes on your own if you are confident in the resolution or ask the manager how to resolve the conflict
• Allow adequate time for travel between buildings
• Help the manager with staying on time by giving them a timely heads up that they need to finish up in their office and head to a meeting
• Ensure appropriate travel time between meetings and avoid scheduling meetings that would require manager to drive back and forth between buildings
• If there is a meeting that you are scheduling for manager in another building, try to make it at a time where they may already be traveling, or towards the end of the day so they can just finish my day at that building.

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k)
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.