Accounts Receivable Representative I
National Science Foundation (NSF)
Accounts Receivable Representative I
NSF is seeking an Accounts Receivable Representative I to join our dedicated and collaborative accounting team. The Accounts Receivable Representative I supports the Accounts Receivable function by processing invoices, credit memos, cash applications, collections and client account activities for NSF and its affiliates. This role provides direct client (internal and external) service support, ensures accurate and timely processing of transactions, and assists with monthly close activities. The position requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast paced environment.
Responsibilities
- Process invoices, credit memos, and related transactions for assigned NSF programs.
- Provide exceptional client support (internal and external) via phone, email, and written correspondence.
- Research and resolve issues related to client accounts, cash applications, billing and payment discrepancies.
- Review A/R aging reports and assist with resolving outstanding items.
- Reconcile client accounts as needed. Ensuring customer accounts remain accurate and up to date.
- Manage collection activities, including sending dunning letters and maintaining accurate notes in Oracle Financials.
- Communicate with program offices regarding revenue-related requests and issues.
- Assist with month-end close activities, including variance analysis, journal entries, and account reconciliations.
- Participate in annual financial audits and ensure compliance with accounting controls and guidelines.
- Perform additional duties as assigned.
Qualifications
- High school diploma or GED
- Minimum of one (1) year of related work experience.
- Excellent communication, customer service, and organizational skills.
- Understanding of general accounting concepts and financial reporting principles.
- High accuracy in data entry, recordkeeping and typing skills.
- Strong problem-solving abilities.
- Ability to manage multiple tasks under tight deadlines.
- Experience working in an ERP system.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Willingness to work overtime when needed.
Nice to Have Qualifications
- Bachelor's degree in accounting or a related field.
- Two or more years of related accounting or customer service experience.
- Experience with Oracle Financials.
- Portal Invoice Processing: Matching and entering invoices into portal systems.
- Cash Application & Payment Posting: Accurately applying payments and resolving discrepancies.
- Advanced spreadsheet skills, including Pivot Tables and VLOOKUP.
- Technical Proficiency: Oracle, Power BI, Hubble, IPulse, and portal invoicing systems
What We Offer
- Comprehensive medical, dental, and vision insurance for individuals and families.
- Competitive compensation packages.
- Employer-matched 401(k) retirement plan.
- Employer-paid group-term life insurance with optional voluntary coverage.
- Employee assistance program.
- Unlimited access to professional and personal development through Catalyst online training.
About Us
With a legacy spanning more than 80 years, NSF leverages science and innovation to improve human and planet health. We provide science-driven, independent testing, inspection, certification, and advisory services and develop the very standards that drive the food, water, and life sciences industries worldwide. We empower our clients to navigate shifting regulations to improve consumer health, safety, and quality of life.
One of our core values is We Are One NSF. This means that while we're one team, we embrace the cultural, ethnic, language, and demographic diversity that reflects the societies in which we live and work.
Come join a team that makes a difference in the world. More information about NSF can be found at nsf.org.
NSF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
About the Team
We are the guardians of NSF's assets. We are the keepers and providers of accurate and useful financial information which empowers careful and rational decision making. We do this so NSF may better advance its public health and safety mission.
Job Info
- Job Identification 4173
- Job Category Finance and Accounting
- Locations 789 N. Dixboro Road, Ann Arbor, MI, 48105, US
- Work Classification Hybrid
Vacancy posted 4 days ago
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