Office Manager

Office Manager

We are seeking an experienced and highly organized Office Manager to oversee day-to-day office operations and support a collaborative, professional workplace environment. This role serves as a key partner to leadership, HR, facilities, and external vendors, ensuring smooth office operations, workplace compliance, employee engagement, onboarding activities, and company events.

The ideal candidate is proactive, detail-oriented, service-driven, and comfortable managing multiple priorities in a fast-paced environment. This position requires strong administrative, operational, and workplace management experience, with particular emphasis on safety programs, vendor management, and employee experience.

Key Responsibilities

Office Operations & Compliance

• Oversee daily office operations and ensure an organized, efficient, and welcoming workplace.
• Administer workplace compliance programs, including Business Continuity Planning, Injury and Illness Prevention Program, and Workplace Violence Prevention Plan.
• Monitor workplace safety and compliance requirements and assist with policy updates and implementation.
• Serve as the primary office safety contact and support emergency preparedness initiatives.
• Coordinate office safety inspections, training programs, and compliance tracking.
• Manage vendor relationships, including onboarding, contract administration, renewals, service evaluations, and invoice approvals.
• Assist with corporate credit card administration and expense-related processes.
• Coordinate employee onboarding and offboarding activities in partnership with HR and IT.
• Provide administrative support to senior leaders, including calendar coordination, meeting scheduling, and special projects.
• Maintain office procedures and operational calendars.
• Train and provide guidance to administrative staff to ensure consistent office operations.

Employee Experience & Culture

• Support initiatives that promote employee engagement and a positive workplace culture.
• Coordinate employee recognition programs, celebrations, and milestone acknowledgments.
• Serve as a point of contact for office-related employee needs and requests.
• Foster a professional, responsive, and welcoming work environment.

Event Planning

• Plan and execute internal meetings, employee events, volunteer activities, and company celebrations.
• Manage event logistics, vendor coordination, budgets, timelines, and communications.
• Ensure successful execution of events from planning through post-event follow-up.

Records & Administrative Management

• Maintain organized company records, documentation, and filing systems.
• Track contracts, subscriptions, licenses, and vendor agreements, ensuring timely renewals.
• Support maintenance of internal resources and digital information repositories.
• Ensure records are retained and managed according to company standards and compliance requirements.

Qualifications

Required

• 5+ years of progressive Office Manager, Workplace Manager, Facilities Coordinator, or Office Operations experience.
• Experience administering or supporting workplace safety programs, including IIPP, WVPP, and Business Continuity Plans.
• Strong organizational, project management, and multitasking abilities.
• Exceptional attention to detail and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service mindset and professional presence.

Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat
• Document management systems
• Visitor management platforms
• Work order and facilities management systems
• Calendar and meeting coordination tools

Physical Requirements

• Ability to work onsite five days per week in San Francisco.
• Ability to sit, stand, walk, and move throughout an office environment.
• Ability to use a computer and office equipment for extended periods.
• Ability to lift and move up to 25 pounds as needed.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.